Payroll Specialist

Seeking an experienced Payroll Specialist.

• MUST Be Able To Interview In Person - Frederick, MD
• MUST have ADP experience
• MUST have Payroll Specialist experience
• $68-85k
• Full Time
• Monday-Friday
• Day Shift

Position Summary / Duties:

• The Payroll Specialist will primarily be responsible for processing, payroll, including maintaining related records, establishing new codes and tax jurisdictions.
• Process involuntary and voluntary deductions and reconciliations.
• Balance and control earnings and deduction totals, inspecting automated system outputs, such as registers and standard reports.
• Determining and correcting out of balance conditions.
• Preparing, reconciling ang filing tax reports.
• Balancing and reconciling quarterly and year end reports, including but not limited to 941, W-2s and W-3s.
• Keen understanding of payroll software, laws, accounting software and payroll administration.
• Work closely with other departments and external auditors to cultivate sturdy payroll internal controls.
• Follow HIPAA, confidentiality and security procedures and principles; collaborate with peers, leadership, and support areas of the organization; actively participate in and contribute to leadership and other staff meetings and trainings; maintains compliance with federal, state, and local employment laws and regulations; follow self-direction and person-centered planning procedures and philosophy; and to foster a culture that values diversity.
• Ensuring compliance with Generally Accepted Accounting Principles (GAAP)
• Maintain accurate and timely payroll processing
• Process bi-weekly payroll for 600-1000 team members, including mileage reimbursements, processing tuition reimbursement and student loan payments, calculating payroll changes, including retro pay calculations. Process quarterly bonuses and off cycle payrolls as necessary
• Sharp eye for detail. Excellent mathematical and time management skills. Ability to multi-task and work adeptly under pressure.
• Very strong communication, organizational and problem-solving skills.
• Proven track record for displaying honesty, trustworthiness and reliability is key.
• Ensure services provided follow the organization's mission statement, core operating values and policies and procedures.
• Provide monthly Payroll subledger to Accountant to support the General Ledger import.
• Collect timekeeping information of team members.
• Verify timekeeping records and consult Team Member's supervisors about any discrepancies
• Record or transfer payroll data into payroll software system and verify all amounts prior to transmitting payments
• Enter HSA bank information and ensure accurate calculation of benefits withheld and/or matched
• Must have extensive payroll knowledge and the ability to apply this knowledge. Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Review and audit W-2's and other regulatory forms for accuracy
• Maintain proficiency in ADP by taking courses and updates offered by ADP
• Prepare reports for Accountant to enter payroll transactions into general ledger system
• Use ADP (or other) software to process payroll and ensure accurate calculation of pay according to hours worked and salaries paid
• Manage team member questions regarding payroll and investigate and resolve any errors in payroll in a timely manner
• Process tuition reimbursement, student loan payments, and other PCN-driven payments
• Company Mileage – process team member expense reports and reimbursements.
• Maintain current working knowledge of accounting and payroll (ADP) software Payroll capabilities
• Work closely with the People & Culture department regarding questions on team member ADP records, tuition reimbursement payments, and bonuses.
• Send out timesheet reminders to team members and supervisors when timesheets are due, review timesheets for proper approvals, work with supervisors and team members to resolve timesheet issues
• Ensure all Department of Labor pay regulations are in place, stay current with department of labor pay changes and communicate changes to appropriate team members
• Reconcile Quarterly and Annual payroll tax reports.
• Provide reports to Accountant to use to reconcile general ledger accounts to payroll records
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices

Job Type: Full-time

Pay: $68,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you willing to work Remote?
• Are you willing to work On Site?

Experience:

• ADP: 2 years (Required)
• Full Time Payroll Specialist: 2 years (Required)

Work Location: In person

Salary : $68,000 - $85,000