Payroll Lead

Description

Who are we?

Spotless Brands is a car wash conglomerate owned by Access Holdings with the stated mission of partnering best-in-class car wash operators in premium markets. We are a fast-paced, high-growth, private equity backed business that is highly acquisitive and rapidly expanding its geographic footprint. The role will have a high-level of visibility to the VP and c-suite levels of the company.

Headquartered in Oakbrook Terrace, Spotless Brands operates 4 different car wash brands across 145 locations in 8 states and Washington D.C. Spotless Brands owns and operates Phoenix/Colorado-based CobbleStone Auto Spa, Oklahoma City-based Okie Express Auto Wash, Washington D.C based Flagship Car Wash, and Tennessee-based Ultimate Shine Car Wash.

Position Overview

The Payroll Lead will be a “hands on” payroll processor who will oversee all aspects of full-cycle payroll for the assigned divisions, ensuring pay is processed on time and in compliance with government regulations.

Essential Functions (Other Duties as Assigned)

Payroll Processing

• Prepare and submit bi-weekly payroll for multiple pay groups as well as off-cycle payrolls; ensuring timely and accurate processing of payroll transactions including wages, overtime, bonuses, commissions, benefits, garnishments, taxes, and other deductions.
• Maintain system for organizing payroll data, changes, updates and employee information for payroll cycles.
• Research and resolve payroll/tax reporting issues for assigned divisions
• Maintain employee confidentiality and protect payroll operations
• Coordinate with HR to ensure accuracy of data in the HRIS/payroll system.
• Create and provide bi-weekly, monthly, annual and ad hoc reporting as needed
• Communication and Vendor Management
• Act as point person for all payroll-related questions and issue resolution for assigned divisions. Assist with more complex items that require extensive payroll knowledge such as taxation, year-end reporting, compliance with federal, state and local regulations and guidelines
• Handle escalated field queries and resolve issues in a timely manner
• Communicate with division controllers and accounting staff and cross functionally with other departments
• Assist with managing payroll vendors
• Works directly with Paycom support to resolve issues and problems that may arise.
• Responsibilities also includes, excellent communication, organizational and problem-solving skills in a fast-paced environment.

Education and Experience

Required:

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration. Combination of education, training, and work experience will be considered in lieu of degree.
• 5 years of experience processing hourly payroll for a high volume, high turnover industry.

Knowledge, Skills, and Abilities

• Must demonstrate knowledge of payroll principles, practices, processes and procedures including multi-state laws and regulations that affect payroll
• Customer service-oriented with the ability to meet internal client expectations and process payroll in a very time sensitive manner
• Experience with HRIS and working with 3rd party payroll vendors
• Experience or knowledge of payroll taxes and W2 processing (preferred but not required)
• Experience or knowledge of garnishment review and processing
• Solid understanding of multi-state and federal payroll and employment laws.
• Excellent verbal and written communication skills
• Excellent analytical, organizational, decision-making, problem-solving, team-building, and time management skills
• Ability to prioritize tasks and work on multiple assignments concurrently
• Ability to work under pressure to meet deadlines

Physical Requirements:

• Extended periods of sitting: frequently required to stand and walk.
• The work environment is typical of an office setting. The noise level is usually quiet.
• Occasionally lift and/or move up to 15 pounds.
• Travel requirements less than 10%

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. (All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others). The requirements listed in this document are the minimum levels of knowledge, skills and abilities.

Spotless Brands is an Equal Employment Opportunity (EEO) employer. It is the policy of the Firm to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status.

Qualifications