What are the responsibilities and job description for the A/R Specialist position at Spring Meadow Nursery, Inc.?
Spring Meadow Nursery is seeking a detail-oriented and numbers-driven individual to join our team. Our ideal candidate gets a sparkle in their eye talking about spreadsheets and balancing, and is driven to meet deadlines with 100% accuracy. This position works out of the office. The ideal candidate is looking for a permanent position; however, we are open to accounting interns.
The entry-level rate starts at $18 per hour. This job offers a great work-life balance with an opportunity for healthy performance-based compensation.
The A/R Specialist position is responsible for creating A/R invoices & posting payments, processing customer credit applications, processing customer claims, and assisting the Accounting Assistant.
Primary Responsibilities:
- Accounts Receivable/Billing
- Orders
- Maintain files, process customer orders, update orders with prepayments.
- Coordinate mass mailings for annual price increase & recaps and inventory changes.
- Process marketing orders.
- Invoices – process and mail
- Payments – checks & credit cards. Record & post in A/R.
- Process CIA CC charges.
- File open & paid invoices, canceled orders, order acknowledgments.
- Respond to customer inquiries.
- Assist with past due invoices.
- Balance A/R and customer prepayments monthly.
- Conduct plant/royalty mismatch audits monthly.
- Maintain customer exemption certificate (spring & fall project) and credit card lists.
- Orders
- Credit
- Process customer credit applications
- Maintain credit application files; update systems: NAV & ACT
- Request updated credit applications every 10 years. CIA customers after 5 years of inactivity.
- Respond to customer inquiries.
- Respond to credit reference requests.
- Customer Claims
- Review claims detail for accuracy after approval by Tony/Jeremy and assist with credit memos.
- Photocopy and cross-reference all related documents for audit trail.
- Process credit memos timely; post to A/R
- Assist Sales with freight claims.
- Assist with licensee royalties – receive approved reports from Licensee Analyst; enter orders & invoice.
- Enter Licensee production reports (sold and inventory)
- Assist with running reports, reviewing and calculating breeder payments.
- Mail – outgoing: US Postal, Fed Ex envelopes
- Distribute incoming mail within our department.
- Miscellaneous
- Order and maintain office supplies
- Maintain office equipment including keeping stocked
- Reception / answer phones
- Assist the Accounting Assistant
- Backup to all A/R tasks
- Transfer paper files at year-end.
- Write and update procedures.
Additional Responsibilities:
- Performs other related duties as required.
- Follow Spring Meadow Nursery, Inc. Safety Policy.
Knowledge and Skill Requirements:
- Associates degree in Accounting or Business. Three plus years of general accounting experience. Skills: attention to detail, organizational, problem solving, interpersonal, communication, computer literacy; proficiency in Microsoft Office – Excel & Word; experience in Microsoft Dynamics NAV preferred; good understanding of business operations.
Performance Requirements:
- Must maintain a level of performance equivalent to company standards, that being a “Meets Expectations” in all areas of your performance evaluations (Self and Management reviews).
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