Primary/Early Childhood Special Education (ECSE) Coordinator (PECSEC)

Job Summary:  

The Primary/ Early Childhood Special Education (ECSE) Coordinator plays a crucial role in ensuring that students, ages three (3) through second (2nd) grade, with special needs receive the necessary support and accommodations to succeed in their educational journey. The job requires a combination of educational leadership, advocacy, and administrative skills.

Essential Duties and Responsibilities:  Other duties may be assigned.

• Knowledge of Vermont State Child Care and Early Childhood Licensing Regulations from the Child Development Division including Vermont Agency of Education Act 166 Rules.
• Must have a clear understanding of all civil rights legislation governing public schools.
• Possess a thorough knowledge of State and Federal Special Education Law, regulation, and compliance.
• Possess excellent organization and problem solving skills to mediate issues and build relationships for consensus with students, families and colleagues.
• Assists in hiring of special education faculty and staff. 
• Assists in the management, supervision and evaluation of special education personnel in collaboration and direct communication with the Director of Special Services and Primary/Early Childhood Principal.
• Serves as the primary LEA at IEP related meetings for ages three (3) through second (2nd) grade to maintain student-centered systems to help the student close the academic and behavioral gap(s).
• Assists in the development of 504 plans when necessary.
• Serves, in conjunction with the primary principal, as the Early Multi-Tiered Systems of Support (EMTSS) liaison.
• Assists in the oversight of the special education referral and evaluation process for ages three (3) through second (2nd) grade.
• Assists IEP, 504, and EST teams in determining a child’s placement and FAPE.
• Serves as a liaison with agencies involved with special education.
• Participates in building level and district level administrative meetings. 
• Assists in the collection of data for Child Count, Child Find, State reporting, and budget preparation.
• Assists in coordination of transportation for eligible special education students. 
• Assist with Extended School Year (ESY) services for ages three (3) through second (2nd) grade.

Supervision Received:  Reports to, receives daily work assignments, and is evaluated by the Director of Special Services.

Supervisory Responsibilities:  Supervises special education staff within the Primary/Early Childhood Special Education (ECSE).

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each job function in an efficient and compliant manner.  The requirements listed below represent the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.

1. Education and Experience:  Master’s degree in Education with Vermont Director of Special Education endorsement.  License in Early Childhood Education and/or Early Childhood Special Education with three to five (3-5) years of relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
2. Language Skills:   Ability to read and write reports, business correspondence and procedure manuals.
3. Mathematical Skills: Good basic mathematical skills including the ability to calculate percentages, proportions, averages, and other concepts of basic algebra. 
4. Reasoning Ability/Mental Requirements: Ability to apply common sense understanding to carry out detailed written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.
5. Communication & Interpersonal Skills:  Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, faculty, administrators, parents, and representatives of outside organizations.  Ability to effectively resolve conflicts.
6. Other Skills and Abilities:

• 1. Attention to detail is essential.
• 2. Ability to maintain confidentiality in all aspects of the job in accordance with federal and state federal law and regulations, and Springfield School District policy and procedures is required.
• 3. Strong organizational skills are essential.
• 4. Strong written, verbal and interpersonal skills are essential.
• 5. Follow through and follow-up skills are essential.
• 6. Operating knowledge of and experience with typical office equipment, including: telephones, copier, scanner, printer, calculator, postage meter and fax machine is essential.
• 7. Working knowledge of personal computer applications including Microsoft Office Windows Suite and Google Suite.

Competencies.  The individual in this position must possess the following:

1. Attention to Detail:   being careful about detail and thorough in completing work tasks.
2. Cooperation:  being pleasant on the job and displaying a good-natured, cooperative attitude.
3. Concern for Others:  being sensitive to others’ needs and feelings and understanding on the job.
4. Dependability: being reliable, punctual, and responsible and fulfilling obligations.
5. Stress Tolerance:  accepting feedback from your supervisor and colleagues as well as, dealing calmly and effectively with high stress situations.

Physical effort and stress:  Employee must have the physical ability to perform the essential functions of the job as outlined above, in addition to the following (Frequency Codes described below):

Working Conditions/Environmental Factors:  All conditions common to an education environment, but not limited to, the following (Frequency Codes described in table below.)  Work is normally performed in a climate controlled office/ building environment, with limited exposure to extreme heat/cold, poor ventilation, fumes, and gasses.  No known environmental hazards are encountered in normal performance of job duties.    

Definitions - Physical Demands

• Sitting: remaining in a seated position
• Standing: remaining on one's feet in an upright position at a workstation without moving about
• Walking: Moving about on foot
• Seeing: Perceiving with the eye
• Hearing: Perceiving or listening to sound by ear
• Talking: Articulating, speaking or discussing using spoken words
• Dexterity: Skill in the use of hands and fingers
• Lifting:  Raising or lowering an object from one level to another (includes upward pulling)
• Carrying:  Transporting an object, usually holding it in the hands or arms or on the shoulder
• Reaching: Extending the hands and arms in any direction
• Handling: Seizing, holding, grasping, turning, or working with hands

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Disclaimers:  This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This job description does NOT constitute an employment agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change.

The use of itemized lists are for organizational purposes only and do not assign levels of importance.  The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.