Transfer Center Supervisor

Overview

Transfer Center Supervisor RN/LPNFull Time 

Remote 

The Telephonic – Access Point Behavior Health Transfer Center Supervisor- Nurse (RN/LPN) is responsible for Access Point Behavior Health Transfer Center team members ensuring they are providing the highest level of customer service to callers. The Supervisor will use the appropriate procedures, tools, and resources to assist with call volume or managing inbound cases. The Supervisor will use the appropriate procedures, tools, and equipment to support, training, and coach the staff as needed. Telephonic – Access Point Behavior Health Transfer Center Supervisor- Nurse (RN/LPN) plays a major part in acting as a liaison between internal and external customers by providing best customer service and advocate patient centric care by assisting with timely transfers.

Position Details

• Oversee all aspects of department activities on daily basis by giving direction to Team leads and be the liaison between leadership and frontline staff advocating for consistency and standardization of the processes.
• Provide ongoing efficient communication to the staff by being an extension of the Manager.
• Stays up to date with all departmental procedures, protocols, and communications to ensure adherence of appropriate process for final referral resolution.
• Motivate and encourage agents through positive communication and feedback.
• Monitor department performance objectives, meet standards, and ensure customer satisfaction goals are met. 
• Trains and educates transfer center staff on standard protocols and customer service best practice. 
• Collaborate and monitor while working with education team to prepare and deliver new and ongoing training for staff using the most up-to-date information. 
• Act as a resource for all team members including: Clerks, Coordinators (RN, LPN, Paramedic, EMTs, Social workers, and Non- Clinical).
• Monitor queue(s)and track inbound/outbound calls. Keep staff aware of inbound/outbound calls, calls waiting, abandonment rate, etc. through the shift. Provide coverage as needed by holding self and staff accountable in their roles. 
• Collaborate with Work Force Management by managing productivity goals set by the department by holding staff accountable during their shifts with the breaks, meal breaks etc. 
• Responsible for resolving problems and complaints in real time. Assist with escalated calls as needed. 
• Hold staff accountable with the ongoing education being offered and delivered with most up-to-date information. 
• Identify frequently encountered problems/questions/solutions and work with appropriate personnel to provide best service. 
• Meets with staff on bi-weekly/monthly basis to provide ongoing feedback focusing on KPI and overall performance goals for department and individuals.
• Assist Manager/ Director with employee annual performance review by giving consistent feedback about individual staff. 
• Work to consistently have tools and aides for employees that are accessible, accurate and current to ensure that Access Point Behavior Health Transfer Center staff receive the appropriate support and training to apply the best skills and knowledge on the job.
• Continually enhance knowledge and awareness of industry standards, trends, and best practices to strengthen organizational knowledge and the Access Point Behavior Health Transfer Center. 
• Create and maintain files on each designated employee as they relate to attendance, production, and reviews.
• Assist manager/director by conducting candidate interviews, offering input into the hiring decision. 
• Maintain departments policies and procedures, reviewing and updating as needed. 
• Actively participate in special projects as needed and be change agent for new processes and tools to the team. 
• Continuously monitor department processes and recommend to management new and innovative ideas for service improvement. 
• Competent in the application of Medical Necessity criteria. 
• Educates nurses, physicians, and ancillary staff in level of care and admission/transfer issues/ opportunities.
• Through effective and professional communication, acts as a liaison between and with physicians, patient / family, hospital staff and patient care areas, outside agencies to promote efficient patient flow. 
• Demonstrates knowledge of regulatory requirements, EMTALA, Lifepoint Health Ethics and Compliance policies and quality initiatives. Monitors team-compliance and implements process changes to ensure compliance to such regulations and quality initiatives as they relate to the provision of Access Point Behavior Health Transfer Center. 
• Tracks and trends barriers to patient flow, makes recommendations and develops action plans to improve processes and systems. 
• Engages in departmental “team” approach to ensure all elements are communicated (both written and verbal) to facilitate patient transfer and/or throughput. 
• Adheres to established protocol, procedure, and standard of care, escalates issues through the established Chain of Command in a timely manner. 
• Must be able to multitask by attentively listen and simultaneously type 38-40 wpm. 
• Must meet Internet speed requirements: Upload 50 or more; Download 100 or more. 
• Must have clear understanding about the Access Point Behavior Health Transfer Center Key performance indicators and be a part of the Access Point Vision to reach the goals. 
• Telephonic – Access Point Behavior Health Transfer Center Supervisor- Nurse (RN/LPN) will consistently work in rapid change environment.

   

Qualifications

Education: Graduate of an accredited school/college; Bachelor’s degree preferred.

Experience:

• Three years of related clinical experience in an acute care setting (ED or Critical Care Preferred); Behavior Health experience is preferred
• Demonstrated skills in problem solving, analytical and critical thinking, prioritization, negotiation, conflict resolution, proactive decision making.
• Ability to establish and maintain collaborative and effective working relationship
• Ability to communicate effectively in oral, written, and electronic format

Required License/Registration/Certification:

• Current Nurse (RN/LPN/LVN) licensure in State of Residence. Required Compact License
• Must maintain current nursing licensure by completing applications for renewal in a timely manner and by complying with all requirements for continuing education. No nurse will be scheduled to work any shift if their nursing license has expired. It is the nurse’s responsibility to ensure that the Manager of the Access Point Behavior Health Transfer Center Operations is notified immediately if their license status changes. Failure to comply with this requirement will result in termination of employment.
• Maintain current nursing skills and knowledge base by attendance at workshops and seminars, completion of mandatory continuing education, reading of professional journals, publications, and participation in professional organizations.