Office Coordinator

Position Description: TITLE: Office Coordinator

DEPARTMENT: Operations
DIRECT REPORTS: N/A
REPORTS TO: Construction or Office Manager

POSITION SUMMARY
The Office Coordinators primary focus is providing administrative support to the Construction and/or Office Manager and overall project team. They must be able to manage and coordinate a variety of departmental activities under limited supervision. Individual is expected to be aware of business activities and events as they relate to the site they support.
This individual is expected to foster a collaborative work environment. It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, strong computer skills including Adobe, Microsoft Word, PowerPoint, and Excel, and has strong communication skills, both written and verbal.

ESSENTIAL JOB FUNCTIONS
Provide administrative support for the leadership team by providing a myriad of support tasks to successfully meet project goals
Answer phones, make copies, respond to emails, and resolve issues
Receive and log inventory
Compile reports on Excel, including production reports
Extensive use of Google Earth to identify and chart project sites
Track progress against production sites on wall maps
Support financial processes and supply information as requested
Sort and distribute incoming mail and paperwork
Coordinate ordering of office equipment supplies (i.e., office supplies, furniture, cell phones, tablets, etc.)
Maintain contact lists for all managers and employees
Responsible for building maintenance and security systems
Schedules candidate interviews with project leadership and reports results back to HR/Recruiter
Build and maintain relationships with internal stakeholders
Ensure a high level of internal client satisfaction
Uphold and promote the companys values
Attend operational meetings as required
Travel may be required for training
Other duties as assigned
SKILLS AND ABILITIES
Creative problem-solver, with the ability to think, plan, and execute on multiple projects autonomously and in an organized fashion, balancing the long-term and urgent needs of the team
Demonstrated ability to work calmly and collaboratively in fast-paced and ambiguous environments, maintaining good judgment and the ability to escalate appropriately
Must be highly organized, flexible, deadline and detail oriented
Excellent project management and communication skills
Must be a self-starter, able to produce with limited supervision in a fast-paced environment
Excellent interpersonal skills with the ability to build and maintain relationships both internally and externally
When business critical issues arise, must be willing to work outside normal business hours
Excellent writing, organizational, planning, and communication skills
Ability to work in a deadline driven environment
High energy, team oriented, data driven, and results focused
Must be proficient in MS Word, MS Excel, and MS PowerPoint and Adobe, and able to learn new on-line systems such as SiteTracker or other client software programs
MINIMUM REQUIREMENTS
High School Diploma or GED
Experience working in a construction or related industry
PREFERRED REQUIREMENTS
BA/BS degree
Bi-Lingual (Spanish/English)

$35,001 - $50,000