What are the responsibilities and job description for the Project Coordinator position at SQUAN?
POSITION SUMMARY
As a Project Coordinator, you will play a crucial role in supporting the Program Manager by ensuring the smooth execution of projects within established timelines and quality standards. Your responsibilities will include assisting in creating and maintaining project schedules, monitoring progress, coordinating with stakeholders, and managing project documentation. Additionally, you will provide administrative support, conduct quality assurance testing, identify project risks, and help implement process improvements. Your proactive approach and attention to detail will be essential in ensuring project success and maintaining strong vendor relationships.
ESSENTIAL JOB FUNCTIONS:
· Assist program manager in creating and maintaining project schedules and timelines.
· Monitor project progress and coordinate with program manager to ensure completion of tasks/goals within established deadlines.
· Track project progress and daily submissions and report discrepancies/variances to program manager and appropriate stakeholders.
· Organize and maintain project documentation, plans, reports, and other project-related documents.
· Organize and manage project resources such as materials, equipment, personnel, and subcontractors.
· Provide administrative support such as preparing meeting agendas and setting up webinars/meetings.
· Monitor, assess and report progress of deliverables/milestones on a weekly basis.
· Identify, troubleshoot, and communicate project risks, delays and issues to project manager and relevant stakeholders.
· Serve as the point of contact with internal departments and external suppliers regarding project-related inquiries.
· Perform quality assurance testing to ensure project deliverables meet quality standards and are defect-free.
· Develop and participate in the implementation of process improvements.
· Assist in creating and maintaining vendor relationships.
MINIMUM REQUIREMENTS
· Project Coordination experience
· Able to work with minimal supervision and complete tasks assigned in a timely manner
PREFERRED REQUIREMENTS
· Experience working in a construction or related industry
· Experience with Sage Accounting Software
· Experience working with SiteTracker, or similar Salesforce variants
About the Company:
SQUAN
