Controller/CFO

JOB DESCRIPTION

Position: Controller

Department: Accounting

Reports To: Reports directly to the Club’s General Manager; Advises the Treasurer/BOD

FLSA Status: Exempt

Date Prepared: 2023

Job Summary:

Develops policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develops, establishes and administers procedures and systems pertaining to financial matters; prepares financial statements, forecasts and analyses for all administrative and managerial functions.

Maintains all accounting records and is responsible for development, analysis and interpretation of statistical and accounting information. Evaluates operating results in terms of costs, budgets, policies of operation, trends and increased profit possibilities. Determines MIS policy and manages all computer hardware and software connected to the Club’s computer network. Supervises the staffing, scheduling, training and professional development of department members.

General Duties/Responsibilities:

• Directs financial operations of the club
• Formulates, receives and recommends policy proposals for approval relating to accounting and auditing, the budget and cost control, preparation and payment of payrolls, tax matters, compilation of statistics and office methods and procedures when approved
• Manages and conducts internal auditing programs to assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed
• Manages operational/capital budgets and financial forecasts in coordination with the various committees, departments and Club’s General Manager, analyzes financial information, monitors budgeted versus actual expenditure and advises management about variances and their potential causes
• Acts as strategic partner to General Manager and Board of Directors to provides actionable insights and intelligence; makes recommendations to improve financial performance and operational effectiveness
• Develops internal and external control policies to protect the financial health of the club
• Prepares accounting reports as necessary and appropriate to support policy decisions by the Board of Directors, Executive Committee, and other club committees
• Prepare projections and analysis as requested by the Finance Committee or other committees.
• Carries out procedures which result in the maintaining club records in accordance with generally accepted accounting principles.
• Implementation of accounting policies and procedures of the club, and the presentation to the Board of Directors on recommendations for the development of accounting policies, procedures, plans and programs that will enhance the club’s financial position.

Daily Duties/Responsibilities:

• Processes daily batches of member charges and payments
• Hires, trains and may terminate staff. Supervises staff in the processing of accounts receivable, accounts payable, and payroll. Determines and communicates standards of performance to employees. Evaluates employee performance on a regular basis and approves salary increases as appropriate.
• Assists management in the control of all purchases and expenditures of money for various obligations of the club. This includes the review of all invoices presented for payment.

Monthly Duties/Responsibilities:

• Prepares monthly trial balance and resulting financial statements for the club along with required supporting schedules and other data necessary for monthly financial reports and records
• Performs month end reconciliation of capital and operating accounts
• Monitor outstanding accounts receivable balances and delinquencies and report same to the Club Treasurer.
• Reports the financial condition and the progress of the club each month to the Board of Directors.

Annual Duties/Responsibilities:

• Coordinates with club’s independent accounting firm the fiscal year-end audit, including preparation of any schedules, analysis and reconciliation’s necessary in the completion of the audit in a timely manner.

People Development:

• Develops and cross trains employees/staff to maximize potential and prepare for future promotional opportunities by counseling on career development.

Technology Duties/Responsibilities:

• Direct responsibility for all Management Information Systems in the club used for financial reporting, processing, and for the gathering of billing and/or member information. This includes, but is not limited to, the computer network, point of sale system, personal computers and connected systems. Responsibility shall include the overseeing of the programs, maintenance, security and the general operations of these systems.

Qualifications/Requirements:

• Bachelor’s degree (BA) from a four-year college or university; or two to four years related experience and/or training; or equivalent combination of education and experience.
• Comparable experience in a private country club or hospitality environment is a plus
• Ability to read, analyze, and interpret common technical journals, financial reports, and legal documents. Ability to respond effectively to sensitive inquires or complaints.
• Ability to make effective presentations to top management and/or the Board of Directors. Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nearly 100% of time is spent sitting, using hands to keyboard and handle documents, listening and talking to other employees and/or members. Some lifting is required mostly under 25 pounds, periodically up to 50 pounds.

Job Type: Full-time

Pay: $95,000.00 - $115,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Saint Charles, IL 60174: Reliably commute or planning to relocate before starting work (Required)

Experience:

• GAAP: 5 years (Required)

Work Location: In person

Salary : $95,000 - $115,000