Parish Secretary

_*Job Summary*_ * _

he Secretary provides routine

lerical and secretarial ass

tance for

• e efficient a

d effecti

• operation

f the office services of Saint Peter Parish.*_ _*R

ionship to

• inistration*_ * _*Reports immediatel

to the Administrati

• Assistant and ultimately to the Pa

or.*_ _*Principal

• ties and Responsibilities*_ * _*Serves as the office receptionist

tending hospitality to v

itors, handling their inquiries, and directing them to appropriate staff or volunteers according to their needs.*_ * _*Answers the telephone and gives information to callers, takes messages, or transfers calls to appropriate staff or volunteers according to their needs.*_ * _*Communicates routine administrative, financial, operating and pastoral policies and procedures to volunteers, parishioners, and the general public.*_ * _*Operates office equipment, including but not limited to, photocopier, fax machine, scanner, typewriter, and adding machine.*_ * _*Operates computer to access the internet, electronic files, electronic calendars, and support software for spreadsheet, word-processing, and database management.*_ * _*Learns to operate new office technologies and programs as they are developed or implemented.*_ * _*Backs up the content of the office computer on a weekly basis.*_ * _*Schedules meetings, appointments, and other obligations for the Pastor at his direction.*_ * _*Ensures the timely delivery of outgoing parish mail (*__including bulk mailings__*) to the United States Postal Service or other provider.*_ * _*Exercises responsibility for the solicitation of materials, composition, editing, transmission, publication, and assembling of the weekly parish bulletin and inserts.*_ * _*Prepares weekly bulletin for mailing to homebound and institutionalized parishioners.*_ * _*Collaborates with the Saint Peter Parish website webmaster in posting items from the weekly bulletin on the internet.*_ * _*Arranges for annual binding of bulletins with the bulletin publisher.*_ * _*Distributes, posts, and removes public notices throughout the church and maintains the secured parish bulletin board.*_ * _*Assists those seeking parish membership transfer and/or registration.*_ * _*Maintains an accurate electronic census file of parish membership as well as file of hard copies of parishioner census forms.*_ * _*Assigns envelope numbers to new parishioners and notifies the envelope company to start envelopes.*_ * _*Notifies envelope company and Diocese of La Crosse of parishioner address changes.*_ * _*Makes timely and accurate entries into the parish registers of First Holy Communion and Confirmation as well as the Death Register and book of obituaries.*_ * _*Makes timely and accurate entries into the parish baptismal register of notifications received (*__including but not limited to, First Communion, Confirmation, Matrimony, Holy Orders, religious profession, and declaration of nullity__*).*_ * _*Prepares certificates for distribution at the time of the celebrations of Baptism, Profession of Faith, First Holy Communion, Confirmation, and Matrimony.*_ * _*Prepares for mailing the canonical notification of Confirmation and Matrimony for the Pastor of the parish of Baptism.*_ * _*Receives and records Mass intentions with accompanying stipends as well as their external distribution or celebration at Saint Peter Parish.*_ * _*Schedules intentions for Masses at Saint Peter Parish according to the prescriptions of the Code of Canon Law and the policies of the Diocese of La Crosse and the parish.*_ * _*Processes requests for certificates of Baptism, Confirmation, First Holy Communion, Profession of Faith, and Matrimony including their preparation and mailing according to the prescriptions of the Code of Canon Law and the policies of the Diocese of La Crosse.*_ * *Assists the Director of Catechesis and Evangelization, Director of Sacred Music and Organist, Coordinator of Youth Apostolate, and the leadership of parish councils, committees, societies, groups, and organizations (*including but not limited to, Rosary Society and Holy Name Society*) in their routine secretarial and clerical needs.* * *Composes, prints, and assembles the weekend “pulpit” announcements as well as the Prayer of the Faithful for the Lord’s Day and Solemnities.* * _*Notifies the Family Life Committee new parents meal coordinator at birth of child.*_ * _*Assists the bereaved in using the parish Guide for Funerals as directed by the Administrative Assistant or Pastor*__._ * _*Administers the pre-marital inventory F.O.C.C.U.S. (*__Facilitating Open Couple Communication, Understanding and Study__*) as directed by the Administrative Assistant or Pastor.*_ * _*Coordinates parish participation in the Stevens Point Area Catholic Schools (*__S.P.A.C.S.__*) gift card and “power sales” programs including recruitment and scheduling of volunteers as well as weekly drop off/pick up of box and balancing of contents.*_ * _*Solicits, publishes, and assembles for mailing the schedule of liturgical roles.*_ * _*Conducts other routine clerical and secretarial tasks as directed by the Pastor, the Director of Catechesis and Evangelization, the Director of Sacred Music and Organist, Coordinator of Youth Apostolate, and the Administrative Assistant.*_ * _*Works collaboratively with parish staff and volunteers as well as with the administration, personnel, and volunteers of the Stevens Point Area Catholic Schools (*__S.P.A.C.S.__*).*_ * _*Attends regularly scheduled meetings of parish staff and, upon reasonable notice, other meetings as deemed necessary by the Pastor or Administrative Assistant.*_ * _*Maintains confidentiality on all matters of a sensitive and personal nature that transpire in the rectory, parish, and school.*_ * _*Fulfills other duties as assigned by the Pastor or Administrative Assistant.*_ _*Knowledge, Skills, and Abilities*_ * _*Knowledge of clerical and secretarial procedures and methods, including but not limited to, personal and telephone communication, office systems, word processing, as well as file and record management.*_ * _*Knowledge of the basic principles of bookkeeping.*_ * _*Knowledge of the structure and content of the English language, including but not limited to, the meaning and spelling of words, rules of composition, grammar, and editing.*_ * _*Knowledge of the fundamentals of the Roman Catholic faith.*_ * _*Skill to use office equipment, including but not limited to, telephone system, photocopier, fax machine, scanner, typewriter, and adding machine.*_ * _*Skill to use a personal computer and various software packages, including but not limited to, Microsoft Office (*__with special reference to Word, Excel, and Publisher__*) as well as Microsoft Internet Explorer.*_ * _*Ability to communicate information and ideas effectively in writing and in speaking.*_ * _*Ability to establish priorities, work independently, and proceed with objectives without supervision.*_ * _*High school diploma or General Education Degree (*__G.E.D.__*) required; two years college or equivalent work experience preferred.*_ Job Type: Part-time Pay: $15.00 - $18.00 per hour Expected hours: 25 per week Benefits: * Paid time off Schedule: * Day shift People with a criminal record are encouraged to apply Experience: * Customer service: 1 year (Preferred) Ability to Commute: * Stevens Point, WI 54481 (Required) Ability to Relocate: * Stevens Point, WI 54481: Relocate before starting work (Required) Work Location: In person

Salary : $15 - $18