Administrative Assistant

St Peter’s Lutheran Church is a Christian congregation formed to minister to the spiritual

needs of its member through Words and Sacrament. While we think globally, we also act

locally with generous support of local community aid organizations.

Compensation & Benefits:

-This is a part-time position, approximately 20 hours per week; up to 25 hours per week

during peak seasons.

-Starting hourly wage is $17.50; increase to $18.00 after initial training & probation period.

Reports to and is Overseen by:

The Pastor of St. Peter’s Lutheran Church and the President of Church Council. An annual

performance review will be conducted by the Pastor and President of the Council.

Position Summary:

The primary responsibility is to efficiently and confidentially represent St Peter’s Lutheran

Church in all communications, while overseeing and managing the office. The Church

Administrator serves the members of St Peter’s Lutheran Church as the primary contact

person among parishioner’s, the community, vendors and business affiliates. The Church

Administrator will work with coworkers, congregation members, volunteer leaders and

Council Committee chairpersons. The Church Administrator will contribute to a positive

and welcoming atmosphere that supports the congregation’s mission. The Church

Administrator will be dealing with private affairs and must always maintain confidentiality

and appropriate tact.

Skills & Qualifications required for position:

• Excellent interpersonal and communication skills

• Excellent organization skills

• Proficient in Microsoft Office including slide presentations and Web Based

communication and Social Media.

• With training, will become proficient in the use of church management software.

• Enthusiastic and possess a positive and friendly outlook towards others.

• Understanding of church terminology, seasons and Christian liturgy.St Peter’s Lutheran Church

Responsibilities and Duties include, but are not limited to:

• Keep an accurate calendar of all activities relating to church life and building use.

• Order office and worship, education supplies while staying within set department

budget.

• Handle Incoming phone calls and emails.

• Greet people as they enter the church and monitor who enters the building during

business hours.

• Serve as general information for the entire church.

• Prepare (as needed) any baptismal, funeral or wedding bulletins.

• Maintain and update records, (this includes births deaths, baptisms, confirmation,

marriages, funerals, member directory, etc.)

• Coordinate requests to use the church facilities and send correspondence advising

of costs and building use policy & communicate with sexton regarding added use.

• Format, Print, and Prepare weekly Worship Bulletins and Liturgies for Worship

. Leaders and Worship Slide Presentation for Service (as communicated with the

Pastor).

• Send weekly mailing as needed.

• Change Hymn boards.

• Order special event gifts, flowers (altar or corsages), certificates according to

signup/schedule.

• Prepare and distribute Special Publications as required.

• Record Memorials and other church gifts in appropriate binder, notify

treasurer/Financial Secretary according to guidelines, notify pastor to be sure listed

in Bulletin and Email Blasts for proper recognition.

• Coordinate Thank you cards for memorials and other church gifts, send with copy of

bulletin/email where listed.

• Other clerical duties as assigned.

Job Type: Part-time

Pay: From $17.50 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Monday to Friday

Experience:

• office management: 1 year (Required)
• Microsoft Office: 1 year (Required)

Security clearance:

• Confidential (Preferred)

Ability to Commute:

• Holyoke, MA 01040 (Required)

Work Location: In person

Salary : $18