What are the responsibilities and job description for the Administrative Assistant - Part-time position at St Thomas University Inc?
POSITION SUMMARY
Provide general office support services to departments.
ABOUT ST. THOMAS UNIVERISTY COLLEGE OF LAW:
Founded in 1984, St. Thomas University Benjamin L. Crump College of Law is one of the most diverse access law schools in the United States. It is part of St. Thomas University, founded in 1961 as Biscayne College by the order of the Augustinian Friars. St. Thomas University is an urban, student- centered, Catholic university with rich cultural and international diversity, dedicated to developing leaders who contribute to the economic and cultural vitality of the regions they serve. To this end, the Benjamin L. Crump College of Law remains committed in teaching, scholarship, and service, to fostering a public order of human dignity, to training lawyers sensitive to the needs of the regions underrepresented communities, and to expanding access to professional opportunities which includes active partnerships with business, government, and the South Florida Community.
Equal Opportunity: St. Thomas University provides equality of opportunity in education for all persons, including faculty and staff (with respect to recruitment, hiring, retention, promotion, tenure, compensation, terms and conditions of employment, termination, and the like) and students, including applicants for admission and enrolled students (with respect to admission, retention, and the like), except that the University (1) will maintain its Catholic values in the operation of the University, and (2) may exercise a preference for Catholic faculty in recruitment and hiring. (The general norm of the Apostolic Constitution on Catholic Universities states that the number of non-Catholic teachers should not be allowed to constitute a majority within the institution.) St. Thomas University also provides its students and graduates with equal opportunity to obtain employment, including the requirement that every employer to whom it furnishes assistance and facilities for interviewing and other placement services must observe the principles of equal opportunity.
Nondiscrimination: Except for the maintenance of Catholic values in the operation of the University and a preference for Catholic faculty in recruitment and hiring, discrimination on the basis of race, color, ethnicity, religion, national origin, sex, gender, gender identity or expression, sexual orientation, age, disability, or military status, marital or familial status, or any other category that is or becomes protected by law, is strictly prohibited.
Accreditation: St. Thomas University Benjamin L. Crump College of Law is fully accredited by the American Bar Association and is a member of the Association of American Law Schools (AALS). St. Thomas University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
- Welcome and assist incoming visitors; screen and announce when appropriate.
- Receive, screen, and route incoming calls in an efficient and courteous manner; take accurate messages as necessary.
- Respond to inquiries concerning office activities.
- Perform routine administrative tasks utilizing knowledge of department policies and procedures.
- Type general correspondence, i.e., memos, letters, etc.
- File assorted documents.
- Open faculty mail and distribute.
- Assist faculty with teaching materials, exam preparation, student appointments.
- Provide assistance with bar exam processes.
- Copy and collate materials.
- Maintain coffee service throughout the day; coordinate with Budget and Building Manager to insure a two-week supply of coffee supplies is always on hand.
- Serve on University committees as requested.
- Perform other duties as assigned by immediate supervisor.
POSITION QUALIFICATIONS/SPECIFICATIONS:
- High School Diploma/GED required; minimum of one-year previous clerical experience demonstrating a thorough knowledge and proven proficiency with office practices and procedures, or, equivalent combination of training and experience required.
- Possess excellent interpersonal and customer service skills with the ability to communicate effectively with a diverse population.
- Knowledge of telephone etiquette.
- Computer literacy (MS Word) required.
- Knowledge of English grammar, punctuation, and correspondence format.
- Professional appearance and demeanor including experience in meeting the public and dealing with people using tact, poise, patience, and courtesy.
- Works regularly with confidential information requiring discretion and integrity.
- Must be self-starter able to work under pressure, coordinate daily operations, and meet established deadlines.
- Physical requirements are within the normal bounds of an office environment, but may include occasional lifting, carrying, pushing/pulling 20-50 pounds.
SUPERVISION RECEIVED:
Routine assignments are performed independently following University and departmental policies and procedures.
SUPERVISION EXERCISED:
No supervisory responsibility but may train and direct work of work-study student(s).
