Accounting Clerk

SUMMARY

The Accounting Clerk is responsible for general bookkeeping activities and practices within the office; assists in monthly carrier reconciliations and review of eligibility analysis census information; participates in reviewing and appraising financial procedures and records; and performs procedures associated with billing, premium distribution and account reconciliation.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

· Works on site with consistent attendance.

Daily/Weekly Duties

• Run Customer Balance Detail Report
• Post COBRA, Retiree & LOA payments into QuickBooks
• Complete Deposits using Check Scanner & Remote Deposit
• Distribute appropriate deposit information to A/R and COBRA
• Process NSF’s as needed
• Process Refund Requests
• Research as needed
• Process Stockton COBRA & Retiree reimbursement on weekly basis.

Monthly Duties

• Run Open Invoice Report
• Move New Enrollee money
• Run Outstanding credits, report, and apply credits to open invoices
• Run Statements.

Carrier Reconciliations

• Assist in conducting monthly carrier reconciliations.
• Reconcile, process and enter carrier payment information.
• Ensure that all invoices pursuant to the billing cycle are mailed in accordance with practice guidelines.
• Generate and review accounts payable/receivable reports to ensure accuracy.
• Monitor all third party billing, communicate with carriers and Account Representatives or Account executives to expedite the collection process.
• Research, resolve and respond to customer/group account problems and discrepancies in a timely, accurate and professional manner.
• Document and maintain all procedures and processes for groups assigned to you.
• Report weekly progress or status of regular and special projects to the Supervisor and Manager.
• Maintain and organize all monthly group billing folders.
• Reconciliation of General Ledger accounts to be performed on a monthly basis.
• Document and maintain all General Ledger discrepancies in the appropriate Group Binder.
• Work with other departments to establish efficient and effective cross-departmental workflow and communications.
• Manages monthly close and reconciliation of accounts and prepares monthly financial statements and reports.
• Performs other duties and responsibilities as assigned by Management.

Knowledge, Skills, & Abilities:

• Strict attention to detail.
• Functional understanding of the billing process system.
• PC proficiency with Word, Excel, Outlook. QuickBooks knowledge preferred.
• Excellent verbal and written communication skills.
• Must be dependable and maintain excellent attendance and punctuality
• Strong math, problem solving and analytical skills required.
• Must be able to follow directions, work with minimal supervision and interact with all departments and levels of management.
• Must be able to maintain strict confidentiality.
• Ability to prioritize and multi-task.
• Professionalism and respect for co-workers at all times.
• Knowledge of Union, Trust, Pension and Benefits Industry highly preferred.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or minimum one to two years related experience in a fast paced accounting environment and/or training; or equivalent combination of education and experience.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Folsom, CA: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Accounting: 2 years (Preferred)

Work Location: One location