Benefits Coordinator

Position Summary:

Assist in administering the benefits program for the Shared Services Department of Human Resources. This position will help employees understand companies benefit offerings and act as a liaison between our client and its Third-Party Providers. Deals with confidential employee issues and maintains a high level of professionalism when dealing with employees and management. This position will assist the other benefits and HR professionals in the Department and undertake training to take on more complex tasks.

Essential Job Functions:

The Benefits Coordinator provides shared services support for the Department of Human Resources across five (5) key areas, Employee Support, Program Administration, Research and Analysis, Month End – Accounting Support, and Personnel File and HRIS Maintenance.

Employee Support:

• Understand the platform to guide employees to the appropriate documents.
• Refer employees for benefit-related inquiries to the Learning Management System (LMS) for training and reference documents.
• Distribute letters to terminated employees timely and file appropriately.

Program Administration:

• Assist with reconciling and funding of HSA/FSA accounts, vendors, and administrators.
• Assist with New Hire tracking, creating, and distributing employee benefits communications.
• Retain documents for audit support.
• Retain and maintain records and documents for audit support.
• Assist with the Waiver of Premiums reporting.
• Manage annual Medicare reimbursement checks and work with Accounts Receivable to process.

· Administer and manage Leave of Absences benefits for employees (e.g., reconciling missed premium payments, sending out letters, following up, etc.).

Month End-Accounting Support:

• Follow up and confirm monthly medical enrollments in the Health and Welfare plan and compare against the budget with Union Trusts.
• Address discrepancies within the period to enhance reporting and analysis.
• Provide data highlights to identify changes as it relates to trends and other factors.

Personnel File and HRIS Maintenance:

• Scan, file, and maintain sensitive documents, ensuring legal compliance with the ERP.
• Assist HRIS Analyst with tasks such as monthly audit trails, turnover reports, loading, and reviewing salary grades for the new year.
• Annually update the holiday calendars for locations within the Absence Management module for the Containers division. Requires following up with each plant location within Containers to confirm their holidays observed during the year.
• Assist with making time off adjustments for salaried employees.
• Create pivot tables/charts from standard reports when analyzing details.
• Perform special HR projects, including driving cost-saving initiatives, plan design changes, and vendor research.

Education, Skills, and Experience:

• Bachelor’s degree in Human Resources or Business; will consider the equivalent experience in place of a degree.
• 1 year of relevant HR or business experience, preferably in HR Benefits.
• Strong analytical and problem-solving skills.
• Excellent interpersonal skills, with a proven ability to work effectively with employees at all levels in the organization
• Intermediate MS Office computer skills (Word, Excel, PowerPoint, XML, and Outlook)

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Job Types: Full-time, Temporary

Pay: $30.00 - $35.00 per hour

Benefits:

• Health insurance
• Referral program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Ability to commute/relocate:

• Woodland Hills, CA 91364: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

Salary : $30 - $35