Accounts Payable

Hunter Hamilton has partnered with a growing professional consulting firm founded in 1969. We are an established leader in structural design, forensics, and risk management services. Our inclusive environment and culture of individual development enables us to deliver quality service to our clients.

We are seeking an Accounts Payable Specialist to join us in our NYC office. This role will need to work in office 5 days a week

The Accounts Payable Specialist will be responsible for a variety of tasks, such as the timely and accurate payment of vendors and employee expense reports, while maintaining superior customer service.

Job Description:

* Reviews invoices for appropriate documentation and approval prior to payment.

* Prioritizes invoices according to payment terms.

* Processes check requests.

* Audits and processes credit card bills.

* Reviews and processes expense reports daily to ensure completion of assigned work.

* Ensures expense reports are processed accurately and within the critical processing deadlines.

* Resolves any expense report discrepancies or issues.

* Communicates any expense report discrepancies, such as missing receipts, unmatched charges, and any other unapproved charges.

* Matches invoices to checks, obtain required signatures for checks, and distribute checks accordingly.

* 1099 maintenance.

* Responds to all vendor inquiries.

* Reconciles vendor statements, research, and correct discrepancies.

* Assists in month end closing.

* Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

* Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.

* Conducts routine audit of financial data to ensure accuracy and integrity.

* Complies with all accounting/finance related policies and procedures and establishes proper techniques to discover and prevent fraud.

* Assist with other projects as needed.

Requirements:

* High school diploma required, college courses in accounting preferred

* Minimum 4 years of Accounts Payable experience.

* 2 years of general accounting experience preferred.

* Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.

* Strong knowledge of basic accounting principles.

* Proficient in Microsoft Excel, Deltek Vision a must.

* Must have a strong work ethic and professional attitude.

* Detail oriented and reliable.

* Strong organizational and time management skills.

* Strong problem-solving, documentation, research and resolution, data analysis and multi-tasking skills.

* Excellent verbal and written communication skills.

* Ability to interact with employees and vendors in a professional manner.

* Ability to work independently and with a team, in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

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Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.