Coordinator of Out-of-School Time and Summer Programs

Job Title:            Coordinator of Out-of-School Time and Summer Programs

Location:            Department of Academic Programs

Pay Grade:         Administrator and Professional Salary Grade AO6

Work Calendar:   All 12 Month Employees

FLSA Status:       Exempt

GENERAL PURPOSE

Reporting to the Director of Student Access and Opportunity, the Coordinator of Out-of-School (OST) Time and Summer Programs is responsible for the planning, organization, implementation and evaluation of high-quality after school and summer school programs that support remedial learning and enrichment. The Coordinator collaborates with Division and School leaders to enhance student learning experiences, tailoring programs to strategic initiatives, student needs, and regulatory standards, while continuously improving program effectiveness. Given the job's focus on out-of-school and summer coordination, it entails occasional weekend and after-school hours.

The Coordinator will strive to improve program efficiency and effectiveness and leverage community partners to facilitate improvement of student learning and engagement.

MAIN JOB TASKS AND RESPONSIBILITIES

Program Leadership

• Design and implement effective, strategically-aligned OST and summer programming
• Plan, organize, implement, report on, and evaluate OST and summer programming
• Establish goals for OST and summer programs based on Stafford Schools’ strategic plan and identify metrics to track progress toward such goals
• Recruit, train, and monitor staff for OST and summer programs in coordination with the Department of Human Resources, instructional leaders, and school teams
• Maintain and nurture strong relationships with community partners including those cooperating in OST and summer programs
• Ensure efficient operations of OST and Summer programs

Program Coordination and Support

• Collaborate with instructional leaders (including building principals and central office instructional experts) to identify focus areas and populations for OST and summer programs
• Collaborate with instructional leaders to design and implement OST and summer programs, including coordination of staffing, physical space usage, and external partner roles
• Establish program dates and locations based on available resources and participant demand
• Coordinate communications with families, students, and staff to promote OST and summer program participation, policies, and priorities
• Collaborate with all pertinent departments, including Operations and Maintenance, Technology Services, Finance, Procurement, Academic Programs, and others, to ensure the success of OST and summer programs
• Collaborate with the Department of Financial Services, Grants Coordinator, the Virginia Department of Education, and Procurement to oversee all aspects of OST and summer program requirements, program budgets, and purchases
• Provide and coordinate professional learning for OST and summer staff
• Support the OST programs outside of business hours and on weekends, as necessary

Data Analysis, Reporting, and Grant Management

• Collect and analyze relevant pre- and post-data from OST and summer program participation to assess progress
• Provide enrollment, participation, and impact reports to various stakeholder groups on OST and Summer programs
• Collaborate on the development of grant proposals
• Monitor and manage grant activities
• Lead and supervise grant staff
• Report on grant activities and participation

Support and demonstrate core values of the Department of Academic Programs

• Engage in ongoing professional development relevant to position.
• Respond promptly and thoroughly to written and oral requests for information.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all division and school policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree from an accredited college or university required; master’s degree in education, out-of-school learning, youth work or related field strongly preferred
• Valid Virginia Professional Licensed (Collegiate or Postgraduate) or eligibility for the same preferred
• Experience directly managing and leading staff responsible for large-scale initiatives required
• Three (3) or more years of experience organizing and leading education programming for school-age children required
• Experience hiring and managing part-time and seasonal staff preferred

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge
  • Effective practices for OST and summer programs
  • Understanding of school operations and scheduling
  • Curriculum and instructional goals and practices
  • Instructional technology
  • Principles of budget management and oversight
• Skills
  • Microsoft Office and Google Suite
  • Data analysis, especially of student performance and attendance
• Abilities
  • Plan, manage, and supervise programs and personnel
  • Facilitate training and professional development for adults
  • Work effectively with students at all grade levels with a diverse range of academic skills and abilities
  • Communicate effectively in speech and writing to multiple audiences
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Work on multiple projects while meeting all deadlines
  • Show sustained effort and enthusiasm in quality and quantity of work

WORKING CONDITIONS and PHYSICAL REQUIREMENTS

• The work environment is mainly inside an office or school, with moderate noise, controlled temperatures, and limited to no exposure to chemical or other negative air quality elements.
• The work is moderate work, requiring exertion of up to 20 pounds of force to lift objects or 50 pounds of force to move objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; operating motor vehicles or heavy equipment; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objects by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.