Exhibitions and Publications Project Manager, Cantor Arts Center

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and improving our world. The university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford’s future success will be shaped by its diverse perspectives, unique experiences, and inclusive culture.

Serving the Stanford University campus, the Bay Area community, and visitors from around the world, the Cantor Arts Center provides an outstanding cultural experience for visitors of all ages and a growing online audience of scholars. The Cantor’s encyclopedic collection spans 5,000 years and includes more than 40,000 works of art from around the globe. An established resource for teaching and research on campus, the Cantor offers free admission and programs year-round. It is consistently one of the most visited university museums in the U.S.

It is an exciting time to join the expanding team at the Cantor Arts Center—with a new director of the museum, a recently appointed Vice President for the Arts at Stanford University, a loyal community of donors and members, and bold curatorial initiatives that will shape a broader understanding of our collective art histories. Join us as we build capacity to achieve the museum’s goals within an equitable, collaborative, and creative work environment.

Under the supervision of the Deputy Director, the Exhibitions and Publications Project Manager will lead the implementation of the museum’s exhibition program and print and digital publications. The exhibition program includes temporary exhibitions with national and international loans, as well as permanent collection installations with scheduled rotations, with a sustained commitment to our recently launched, ongoing Asian American Art Initiative. The successful candidate will work with the exhibition teams for each exhibition and publication project, working in close collaboration with internal stakeholders including, Curatorial, Conservation, Installation, Registration, Operations, Marketing and PR, Development, Programming, and Finance. The Exhibitions and Publications Project Manager will act as the primary liaison to museum departments, as well as to external partners including, but not limited to, contract exhibition designers, contract graphic designers, and contract editors to ensure consistent and timely communication on all matters pertaining to a project. This role will also be responsible to keep projects on schedule, within budget, within scope, and meet the quality standards of the Cantor; including coordinating, consolidating and tracking all aspects of the exhibition budgets. The Exhibitions and Publications Project Manager work closely with the Deputy Director on exhibition and publication budgets and contracts.

In this role, you will:

• Manage the overall planning, implementation, and execution of exhibitions and publications. This includes generating production schedules for labels and graphic installations.
• Oversee the exhibition team’s project timelines/workstreams and be responsible for the project deliverables in all phases of the exhibition planning and execution.
• Prepare budgets, approve and track exhibition and publication expenses, and create reports. Assist with forecasting and providing recommendations for the budget.
• Establish communication, generate positive relations, track information, and follow through on details with lenders, artists, participating venues, contractors, and relevant staff members
• Source contractors and vendors for exhibition graphic design and installation according to the exhibition project needs.
• Draft and execute exhibition and publication-related agreements in consultation with the Deputy Director and Stanford Legal.
• Serve as a liaison and provide editorial coordination and copy-edit/review as appropriate for publications.
• Assist with building an exhibition process that is streamlined and allows for the successful planning of major exhibitions 3-5 years out.
• Assist Deputy Director in refining and improving the exhibition planning and publication process, as well as developing new protocols.
• Manage the development and maintenance of the exhibition archives, physical and digital.
• Represent exhibitions and publications as the key contact and subject matter expert within Cantor. Commit resources and provide information and/or training. Also, represent Cantor exhibitions and publications to external/internal stakeholders and constituencies.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Please note that this position will be based on the Stanford campus and will be considered hybrid with the expectation to be on campus 3-4 days per week depending on events. In addition, this position may require working evenings and weekends.