Type: Full-Time / Monday-Friday
Reports To: Executive Director
Location: 6911 S Yosemite St, Centennial, CO 80112
Range: $49,000-$54,500
The Operations Coordinator will be responsible for a wide range of administrative and operational duties, including bookkeeping, facility management, recruitment processes, performance management record-keeping, license renewal monitoring, and financial management tasks. This position will facilitate the organization and development of staff and projects to ensure organizational mission and objectives are met. This role is critical in supporting our organization's growth and efficiency.
DUTIES
Human Resources
Execute all phases of Recruiting; job postings, initial phone screens, scheduling interviews, reference checks, and offer letters. Conduct new hire background checks, paperwork processing, orientation and setting up employee computer access.
Technology
Troubleshoot hardware and software issues, act as the primary point of contact between staff and IT support, oversee maintenance of computer network, oversee server backup process and integrity of backups , resolve issues and coordinate technology needs.
Handle hardware and software acquisitions, installations, and physical inventories.
Facility Management
Oversee the maintenance and management of the organization's building, including parking lot and playground area, ensuring a safe and functional environment for staff and visitors. Handle furniture, fixture and equipment acquisitions, repairs, maintenance and relocations.
Primary contact with vendors; build and maintain vendor relations.
Supply Management
Order and maintain inventory of office supplies, ensuring that staff have the necessary materials to perform their duties effectively.
Financial Oversight
Handle minor bookkeeping tasks, manage expense receipts, and ensure accurate financial record-keeping. Process payments through Bill.com and take responsibility for depositing checks and cash at the bank. Coordinate with clinical team scheduling & billing team on refunds and communicating with families.
Verifying insurance checks are okay to deposit with Medical Biller, communicating with insurance companies as necessary.
Review and approve sliding scale applications, and communicate with families.
Organization wide communication as necessary regarding operations issues using email, Slack, or as part of staff meetings
Administrative support for clinical team projects and organization events
Other duties as necessary
QUALIFICATIONS
KNOWLEDGE AND SKILLS
WORKING ENVIRONMENT / PHYSICAL ACTIVITIES
HOURS OF OPERATION
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