Manager, Office Administration

The Manager, Office Administration will provide high-level, first point-of-contact customer service to donors, grantees, and other Stark Community Foundation visitors. This position provides administrative support for the Foundation’s executive staff and prepares all documentation and meeting materials for the working committees of Stark Community Foundation and its Supporting Organizations.

1) Administrative Support. Perform administrative support duties as requested by the President, VP of Advancement, VP of Finance and VP of Grants and Community Initiatives, and other staff, as necessary, including preparing donor dashboards, gift acknowledgement letters, donor presentations, and mailing lists.

2)Office Support. Answer phones, greet guests, sort daily mail, enter new profiles and new funds into the database (as needed), check obituaries daily, file, maintain inventory of office supplies and stationery.

3) Board Assistance. Prepare all necessary documentation (agenda, related attachments and minutes of the meeting) for the Foundation and its Supporting Organizations’ meetings, as well as the annual Capital Campaign meetings.

4) Foundation Events. Assists with the coordination of Foundation events.

5) Application/Memberships. Prepares the Foundation’s on-going application to the National Standards for Community Foundations and other required memberships.

6)Other. Perform other duties and responsibilities as assigned by the President and Vice President(s).
Experience and Skills:

Education/Degrees:

Two-year associate degree in Administrative Services, Business Administration or related field required

Bachelor’s degree preferred

Experience:

Five to eight years of administrative support experience in a corporate or nonprofit environment

Key Skills, Knowledge and Personal Characteristics:

• High-level customer service skills
• Excellent interpersonal and verbal communication skills
• Ability to take initiative with minimal supervision
• Analytical, problem-solving and creative thinking skills
• High energy and a self-starter
• Ability to multi-task different projects with competing deadlines
• Supportive and collegial with strong team-building skills
• Writing skills including preparing agendas and minutes
• Microsoft Office and database computer skills
• Ability to lift 25 lbs. or less and re-arrange conference room space