Receptionist/ Accounting assistant

Receptionist/Accounting Assistant

Job Title: Receptionist/Accounting Assistant
Department: Office
Reports to: Accounting manager

Job Summary: Greets visitors to the company, answers telephone for three companies and performs miscellaneous office and accounting duties.

Receptionist Principal Duties/Responsibilities:

• Answers phones and directs calls to proper departments and/or persons (incoming and internal calls).
• Backs up other office workers and responds to incidental needs of co-workers .
• Sign in visitors to the company and assists them in making proper contacts.

Accounting Assistant Principal Duties/Responsibilities:

• Checks that all work and shipping charges have been posted to the job prior to running cost sheets
• Run cost sheets and billing summary reports. Mail invoices for three companies. Run postage meter machine.
• Post job filing

Related Duties:

• Assist CSR from out of town office.
• Performs other incidental duties as assigned.

Skills and Abilities Required:
Pleasant first impression important for greeting visitors; must have clear speech and strong English language skills to deal with visitors and co-workers. Attention to detail, ability to follow instructions and good problem solving skills. Good reading and writing skills. Requires the ability to work within the office MIS system and to operate a wide variety of standard office equipment, such as a computer and keyboard, FAX, telephone switchboard, photocopier, etc.

Minimum Qualifications:
High school diploma or equivalent (except where arrangements are made with a formal work/study program). Know phone courtesy and how to greet customers. Ability to learn and become proficient with computerized workstation and Office MIS

Other Job Requirements

· Prior Experience a plus

· Demonstrate eye/hand coordination

· Known abilities in managing multiple job tasks at once

· Must not be color blind

· Able to work on computer for up to an 8 hour period

· Willing to work as required on short notice

· Work hours expected up to 50 hours/week

· Must be able to communicate both verbally and written

· Must be willing and able to work in other departments