Administrative Assistant 2 (112055)

**Classification Study Notice** 

CLASSIFICATION STUDY NOTICE

This Position Description is currently being reviewed by the Division of Personnel & Labor Relations, Classification Section. Depending on the outcome of the allocation, this recruitment pool may or may not be utilized to fill this vacancy.

The Alaska Department of Fish and Game, Division of Wildlife Conservation is recruiting for an Administrative Assistant 2 located in Anchorage!

 

What you will be doing:

This position provides leadership to the Wildlife Conservation, Statewide Programs (SWP) Administrative Unit. The Administrative Assistant 2 Provides administrative analysis and counseling in the areas of human resource management, recruitment, budget preparation and management, supervision, accounting, payroll, travel, procurement, contract management and property control for a large diverse Statewide office comprised of the following programs: Steller Sea Lion, Harbor Seal, Waterfowl, Hunter Information & Training, Rabbit Creek Shooting Park, Information Management, Biometrics and Headquarter`s Regulations. This position is located in the Anchorage office and the multi-faceted organizational structure has a direct impact on the complexity of the duties. 

Our organization, mission, and culture: 

The mission of the Division of Wildlife Conservation is to conserve and enhance Alaska's wildlife and habitats and provide for a wide range of public uses and benefits.  The division has many programs whose aim is to maintain and enhance opportunities to hunt, trap, and view wildlife.  As a member of the Division’s Information Services Team you will be responsible for aiding Division staff to serve members of the public by capturing data that Division of Wildlife Biologists use in their management decisions. 

Benefits of joining our team: 

You will be joining a fun and dynamic team working with field staff stationed in Anchorage, Fairbanks, Haines, Douglas, Sitka and Tenakee Springs.  There are opportunities for career advancement within the Department, and schedule flexibility is available. 

The working conditions you can expect:

This position will be in the Anchorage Fish & Game building located behind the main office. You will have a large workspace with in the Statewide Programs suite. 

Who we are looking for:

• Knowledge of administrative processes necessary to support the operations of a business, such as interpreting and executing complex written rules, regulations, and procedures. financial monitoring, accounts payable/receivable, human resources management, purchasing, and inventory

• Experience working with Microsoft Suites Word, Excel, Outlook, and Teams; with the ability to create and maintain word documents and excel spreadsheets

• Experience working with systems used by the State of Alaska or similar systems. These include the following: Integrated Resource Information System (IRIS), IRIS Human Resource Management (HRM) and Alaska Data Enterprise Reporting (ALDER) 

• Experience reconciling State credit card transactions in IRIS or a similar program, as well as reconciling and balancing project accounts. 

• Past work experience that demonstrates a strong work ethic, including personal accountability, punctuality, reliability and ability to work as a team as well as independently.?

To view the general description and example of duties for an Administrative Assistant 2 please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs    

 

Special Note:
 A valid driver's license is desired.

The successful applicant must also be willing and able to travel outside of Anchorage at least once a year for training and /or meetingsSix months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

 

REQUIRED DOCUMENTS

Please provide at time of application submission:

• Copies of all college transcripts (unofficial copies are acceptable), if being used to meet the minimum qualification
• Cover letter that is professionally written in in a numbered or bulleted format in correlation to the above bullet points in "Who we are looking for" section and include proper format, grammar, spelling and punctuation is required for this position.

 

If selected, please provide the following at the time of the interview:

•  A copy of your two (2) most recent performance evaluations or letter of recommendation.
• A list of three (3) professional references with current contact information, one should be a supervisor.

 

COVER LETTER

A cover letter that is professionally written in in a numbered or bulleted format in correlation to the above bullet points in "Who we are looking for" section and include proper format, grammar, spelling and punctuation is required for this position. The cover letter will be used as a writing sample. The cover letter should give detailed explanation to  for how you meet the minimum qualifications for this position.

Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax or email it to the contact provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION 

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

 

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.  Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

 

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

 

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

 

MULTIPLE VACANCIES 

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

 

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

 

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

 

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

 

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
 
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword 

For specific information in reference to the position please contact the hiring manager:

Salary : $23