Division Operations Manager (PCN 10-2040)

What You Will Be Doing
The Alaska Division of Geological & Geophysical Surveys (DGGS) is recruiting a Division Operations Manager to effectively manage the division's internal operations. The successful candidate will supervise the division´s administrative staff and section chiefs, construct and implement the division´s annual budget, allocate and approve human and fiscal resources, lead internal and external meetings, establish close relationships with collaborative partners, coordinate and write Division reports, analyze data, present findings, and make recommendations to assist the Director in developing goals and funding options for the division´s geoscience programs.
 
Mission and Culture
DGGS’ mission is to determine the potential of Alaskan land for the production of metals, minerals, fuels, and geothermal resources, the locations and supplies of groundwater and construction materials, and the potential geologic hazards to buildings, roads, bridges, and other installations and structures (Alaska Statute 41.08.020). DGGS has multiple sections to serve the state’s needs, including Energy Resources, Mineral Resources, Geologic Hazards, Hydrology & Surficial Geology, Volcanology, and our Geologic Materials Center; all are supported by our Geologic Information Center and Administrative sections. The incumbent will provide oversight and direction to facilitate all sections in successfully implementing their parts of our division’s mission. The State’s Alaska Geospatial Office is also housed at DGGS under the Director.
 
Benefits of Joining Our Team
This position makes high-level decisions for DGGS, which provides an interesting and challenging work environment for an innovative problem solver and manager. This position manages DGGS’ talented, dedicated group of geoscience professionals, GIS and IT staff, and administrative staff at all career levels who work together to fulfill the division’s mission. All staff are encouraged to learn and grow through work activities, from each other’s experiences, through collaborative teamwork, self-directed learning, and via structured training opportunities. A flexible work schedule can be negotiated in consultation with the Director.
 
The Working Environment You Can Expect
This position is based in the main DGGS office in Fairbanks, Alaska. Office hours are 8:00 a.m. to 4:30 p.m., with an 8-hour daily work schedule. The work environment is open, informal, and collaborative. Our professional geological/geophysical staff is supported by our wonderful Administrative and Geologic Information Center staff, the latter of which meets our IT, database, GIS, publication, and website needs.
 
Who We Are Looking For
We are seeking a candidate who possesses excellent leadership, management, problem-solving, strategic thinking, budgeting, analysis, and communication skills.
 
In addition to the standard Minimum Qualifications, the following knowledge, skills, and abilities are REQUIRED for this position: These items must be documented in your cover letter and applicant profile. If you don't have experience with one or more items listed, please say so in your required cover letter.

• Supervise, coordinate, problem-solve, motivate, and lead staff to accomplish goals/objectives.
• Seek funding by conceptualizing, writing, and/or supervising others in writing proposals for grants, capital and operating requests, and/or other fund sources.
• Develop, manage, justify, allocate, review, approve, track, and oversee large, complex budgets utilizing enterprise-level budgeting software systems.
• Coordinate and lead meetings, set goals, maintain group focus to meet objectives, and synthesize results.
• Research, compile, analyze, and synthesize information and clearly communicate ideas and results in written, verbal, statistical, spreadsheet, graphical, map, and presentation formats for technical and general audiences.

Three years of professional experience in the broad occupational fields of the division or department and two years of supervisory and/or managerial experience, which may be concurrent with the professional experience.

Special Note: 
"Professional experience in the broad occupational fields of the division or department," means experience in one of the professional areas that compose the division's purpose and function to ensure the applicant has the knowledge of the work of the division to be managed.

For example, in an administrative services division, qualifying professional experience could be in any one of the professional areas that compose business administration; such as accounting, procurement, human resources, and so on.

In a line division, for example the Division of Mining, Land, & Water in the Department of Natural Resources, qualifying experience could be in any one of the professional areas that provide for the use and protection of Alaska's State-owned land and water, such as geology, hydrology, forestry, natural resource management, and so on.

• Cover letter.

• Transcripts, including statement of degree completed.   Unofficial copies are fine.
• A list of three (3) professional references, one of which should be from your most recent supervisor, including name, job title, employer, and current contact information.
• A copy of your last (3) performance evaluations

• Requires occasional travel within Alaska (normally about one trip per month) and outside of Alaska (normally one or two times per year).

Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
 
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For specific information about this position, please get in touch with the hiring manager at the following: