Election Administrative Assistant 2

What you will be doing:

The Division of Elections is seeking a dynamic individual to join the Director's Elections Office team in Juneau. This position ensures that all elections conducted by the State of Alaska strictly adhere to Alaska statutes and regulations. This position serves as a division expert on all candidacy filings received by the division and confirms their compliance with state and federal laws. This is a supervisory position with responsibility for making decisions in appointing and training temporary staff.

Our organization, mission, and culture:

The Division’s mission is to ensure public confidence in the electoral process by administering voter registration and elections with the highest level of professional standards, integrity, security, accuracy, and fairness. The administrative team provides support for all voter registration and election management functions.  In an election year, overtime is required. 

The benefits of joining our team:

This position provides meaningful work in support of our mission and offers the opportunity to work alongside an elite team of hardworking individuals. This regional office is a tight knit family, which expands every other year with the election schedule. The work is exciting and varied and you will be part of a fun and dedicated team, providing an essential service to Alaskans. The Division of Elections offers an upward track for promotions. The Administrative Assistant 2, Elections is in the Exempt Service per AS 39.25.110(20). After successfully completing a period of probation, employees in the class achieve permanent status in the Division of Elections. Division of Election employees also have the benefit of flexible hours; flex schedules during non-election years and the possibility of part-time work is available for this position. 

The ideal candidate will have the following knowledge, skills, & abilities: 

• Ability to understand, use and enforce state and federal statutes, rules, regulations, codes, policy and procedures and reference materials related to work.

• Ability to communicate effectively, both orally and in writing, with staff and the public.

• Ability to organize work processes, select work methods and procedures, organize information, maintain records, and prepare clear and concise written documentation.

• Working knowledge of the use of computers and standard business software. Ability to work with computer systems including inputting, updating and analyzing information, researching, utilizing spreadsheets, database management and providing reports.

• Ability to work under pressure with a high degree of independence; set and adhere to time constraints.

• Ability to investigate problems or situations, establish the relevant issues, facts or factors involved and evaluate their significance.

• Ability to supervise, evaluate and train temporary staff.

• Ability to analyze situations accurately and take prompt, effective action.

• Ability to work independently and as a team player in a busy environment while maintaining cooperative relationships with others.

• Ability to operate office equipment such as copy machines, fax machines and postage machines.

• Ability to establish and maintain cooperative relationships with others.

• Ability to lift 25 pounds.

• Ability to maintain a high level of confidentiality.

A high school graduation or the equivalent.

AND

Four years of progressively responsible administrative experience performing specialized complex administrative work and/or a wide variety of administrative services requiring independence, judgment and initiative in prioritizing and organizing work, and in determining the appropriate action to be taken.

Or Substitution:

A high school graduation or the equivalent.

AND

Two years of any combination of post-secondary education from an accredited college (three semester or four quarter hours equals one month) or vocational school (135 hours completed equals one month) and progressively responsible administrative experience performing specialized complex administrative work and/or a wide variety of administrative services requiring independence, judgment and initiative in prioritizing and organizing work, and in determining the appropriate action to be taken.

AND

An additional two years of progressively responsible administrative experience performing specialized complex administrative work and/or a wide variety of administrative services requiring independence, judgment and initiative in prioritizing and organizing work, and in determining the appropriate action to be taken.

Please attach the cover letter as a separate document for this position.

The cover letter should highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description. Please attach the cover letter to your application before submitting it online or, if unable to attach it to your application, fax it to the contact number listed below. The cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

If selected for an interview, applicants must bring the following items:  Resume and contact information for at least three (3) professional references.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.   

Brian M. Jackson

Election Program Manager

Division of Elections, Director’s Office

brian.jackson@alaska.gov

 (907) 465–3935