Regional Assistant Supervisor, Elections

The State of Alaska Division of Elections is looking for a Regional Assistant Supervisor to help us keep our elections Secure, Accurate, and Fair!

What you will be doing:

The Division of Elections (DOE) is seeking a dynamic individual to join our Region 5 Elections office team in the Wasilla office. This person serves as an assistant to the Election Supervisor and performs a broad range of administrative and elections management tasks necessary for the operation of the office. This includes tasks such as inventory ordering, equipment management and testing, polling place procurement, election worker recruitment, training and payment, ballot accountability, delivery of materials to polling places, and supervision of temporary employees hired for the election cycle. Additionally, this position will assist with voter education and public outreach projects for the division during non-election times.

Our organization, mission, and culture: 

DOE’s mission is to ensure public confidence in the electoral process by administering voter registration and elections with the highest level of professional standards, integrity, security, accuracy, and fairness.  The administrative team provides support for all voter registration and election management functions.  The position must perform extensive data entry into the Voter Registration System with a high degree of accuracy.  The position provides information to the public and other agencies requiring interpretation and explanation of voter registration, polling places, absentee voting, candidacy, petitions, and other related information.   There are often tight statutory deadlines and many interruptions.  In an election year, overtime is required. The position is overtime eligible.  

The benefits of joining our team:

This position provides meaningful work in support of our mission and offers the opportunity to work alongside an elite team of hardworking individuals.  This regional office is a tight knit group, which expands every other year with the election schedule.  The work is exciting and varied and you will be part of a fun and dedicated team, providing an essential service to Alaskans. The Division of Elections offers an upward track for promotions.

The Regional Assistant Supervisor, Elections is in the Exempt Service per AS 39.25.110(20).  After successfully completing a period of probation, employees in the class achieve permanent status in the Division of Elections.

The working environment you can expect:

This position is in Wasilla. The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, other state agencies and the public. This position will be the only full-time permanent position. Occasional travel will be required for this position for in-person training and interaction with other colleagues. 

A successful applicant will have some of the following competencies addressed in their application package:

Computer Skills:  Uses computers, software applications, databases, and automated systems to accomplish work.

Customer/Quality Focus:   Anticipates, monitors, and meets the needs of customers and responds in an effective, appropriate manner; continually seeks to provide the highest quality service and product to customers; ability to focus on financial monitoring in areas such as personnel and inventory.  

Interpersonal Skills:   Shows understanding, friendliness, courtesy, tack, empathy, concern, and politeness to others; includes effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to individual differences. 

Problem Solving:   Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Self-Management:  Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.   

Supervision: Ability to supervise, evaluate, and train temporary staff; able to communicate effectively with temporary staff on expectations and assigned tasks.

Other duties as assigned.

To view the general description and example of duties for this position please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs  

Bachelor of Arts, Bachelor of Science or equivalent degree in Public Administration, Business Administration, or a related field from a four-year undergraduate post-secondary institution.

Substitution: Three years’ experience as an assistant supervisor or supervisor in an agency with multifaceted operations. The experience generally includes general administrative activities such as employee supervision, procurement, inventory, and supply distribution.

OR

Two years of work experience as an Election Clerk III.

Please attach the cover letter as a separate document for this position.

The cover letter should highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description. Please attach the cover letter to your application before submitting it online or, if unable to attach it to your application, fax it to the contact number listed below. The cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

If selected for an interview, applicants must bring the following items:  Resume and contact information for at least three (3) professional references.

Julie J Husmann
 Region V Election Supervisor
 Division of Elections, State of Alaska
 julie.husmann@alaska.gov
 (907) 373-8952