Health Record Technician III

and Duties

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CCHCS seeks to fill a Permanent/Full-time Health Record Technician III position in the Medical Services Division, Health and Imaging Records Center.

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Under general direction of the Medical Records Director, Health Information Management (HIM) Services, the Health Record Technician (HRT) III performs the more complex duties involved in the planning, development, implementation, and evaluation of the management of Unit Health Records for the Health and Imaging Records Center. The HRT III directs, supervises, trains, and evaluate work activities as it pertains to Unit Health Records. The HRT III may assist in lead responsibility, serve as a team leader on studies or projects or discrete program areas, or plan and perform staff work for health related-advisory committees. Responsibilities include development of policies, procedures, training, technical competencies, decision support, management reports, standardized duty statements, and staffing models.

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Please note: A Training and Development (T&D) assignment will not be considered at this time.

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You will find additional information about the job in the Duty Statement.

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Minimum Requirements

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You will find the Minimum Requirements in the Class Specification.

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• HEALTH RECORD TECHNICIAN III
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Additional Documents

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• Job Application Package Checklist
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• Duty Statement
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Position Details

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Job Code #:

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JC-361243

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Position #(s):

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042-121-1873-002

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Working Title:

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Health Record Technician III

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Classification:

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HEALTH RECORD TECHNICIAN III

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$5,252.00 - $5,913.00 P

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# of Positions:

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1

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Work Location:

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Sacramento County

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Job Type:

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Permanent, Full Time

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Department Information

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Vision

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We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

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Mission

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To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

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The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace. We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.

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CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.

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This position is located in the Health Records Center, Medical Services. This program is tasked with modernizing the way health records are created, delivered, and stored throughout California's correctional health care system in order to improve and enhance patient care. Management develops and implements staffing models, policies, procedures, and training tools for health records employees. Staff ensures that integrity of patient health records is maintained within the Health Record Center.

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This advertisement is for a Health Record Technician III position located at Depot Park, Sacramento.

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Please indicate the position number on your application: 042-121-1873-002.

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Please note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

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Special Requirements

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Please do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

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Possession of Minimum Qualifications (MQ) will be verified prior to interview and/or appointment. If you are meeting MQ's with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the MQ's, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

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Candidates new to CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis (TB) testing prior to appointment followed by department annual TB testing/evaluation thereafter.

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When submitting supporting documents, PDF file format is preferred.

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CCHCS utilizes E-Verify to confirm candidate's identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov.

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This advertisement may be used for other vacancies that occur during the life of this recruitment.

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Application Instructions

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Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

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Final Filing Date: 3/28/2023

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Who May Apply

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Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority. therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

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Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

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How To Apply

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Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

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Address for Mailing Application Packages

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You may submit your application and any applicable or required documents to:

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California Correctional Health Care Services

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Attn: T.Gardner, JC-361243

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Classification and Pay

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P.O. Box 588500, D-1, Personnel

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Elk Grove, CA 95758

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Address for Drop-Off Application Packages

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You may drop off your application and any applicable or required documents at:

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California Correctional Health Care Services

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T.Gardner, JC-361243

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8280 Longleaf Drive, Bldg. D-1, Suite 101

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Elk Grove, CA 95758

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08:00 AM - 05:00 PM

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Required Application Package Documents

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The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

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• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
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• Resume is optional. It may be included, but is not required.
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• Statement of Qualifications - A Statement of Qualifications is REQUIRED and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate Statement of Qualifications based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications. Please refer to the "Statement of Qualifications" section below for specific requirements.
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Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

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Desirable Qualifications

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In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

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Interpersonal Skills: Ability to work independently in a team setting.

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Benefits

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Benefit information can be found on the CalHR website, www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.

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Information on benefits afforded by membership in the California Public Employees Retirement System Benefit can be found on the California Department of Human Resources (CalHR) website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

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Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx.

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Contact Information

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The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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Human Resources Contact:

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When sending an email, include: job control JC- 361243 and position # (042-121-1873-002).

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(000) -

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cchcshrecos@cdcr.ca.gov

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Hiring Unit Contact:

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Trisha Viray

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(000) -

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Trisha.Viray@cdcr.ca.gov

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Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

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EEO Contact:

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EEO Coordinator

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(916) 691-6035

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CCHCS_Disability_Management_Unit@cdcr.ca.gov

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California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

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Statement of Qualifications

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APPLICATIONS RECEIVED WITHOUT A STATEMENT OF QUALIFICATIONS (SOQ)/SUPPLEMENTAL QUESTIONNAIRE (SQ) WILL NOT BE CONSIDERED. NOTE: Resumes, cover letters, and other materials will not be accepted in place of the required SOQ/SQ.

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• Applicant must answer the questions listed below in numerical order.
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• SOQ shall not exceed two (2) pages in length, single-spaced, 12 point Arial font, and be in justified paragraph format.
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• The document shall be titled "Statement of Qualifications - (Your Full Name)."
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• When completing the SOQ, please include all relevant experience, education, and training for the statement below.
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Please explain your experience as it relates to the following questions below:

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1) Describe your experience in building highly effective and service-oriented teams and employing techniques of organizing and motivating professionals. Provide specific examples.

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2) Describe your vision of leadership in relation to training staff, employee morale, workload distribution, and discipline.

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3) Briefly describe an effort that you lead in implementing a project including the planning, implementation, and evaluation results.

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Additional Information

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PRIORITY CONSIDERATION WILL BE GIVEN TO RE-EMPLOYMENT, DEPARTMENTAL RESTRICTION OF APPOINTMENT, STATE RESTRICTION OF APPOINTMENT, AND SURPLUS CANDIDATES.

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All methods of appointment may be considered.

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Examination Information

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To obtain list eligibility for the Health Record Technician III before applying for the position(s), you must first take and pass the Health Record Technician III examination.

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Equal Opportunity Employer

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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

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It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.