ADMINISTRATIVE ASSISTANT II - 42000918 (STATE PERSONNEL SYSTEM EMPLOYEES ONLY)

Requisition No: 810228 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II - 42000918 (STATE PERSONNEL SYSTEM EMPLOYEES ONLY)

Position Number: 42000918 

Salary:  $32,760.00 

Posting Closing Date: 08/23/2023 

ADMINISTRATIVE ASSISTANT II
 

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
 

DIVISION OF MARKETING AND DEVELOPMENT
 

***STATE PERSONNEL SYSTEM OPPORTUNITY—

ONLY CURRENT STATE PERSONNEL SYSTEM

EMPLOYEES WILL BE CONSIDERED.***
 

CONTACT:
 

Kelly Wetherington (850) 617-7308
 

MINIMUM REQUIREMENTS:
 

A bachelor's degree from an accredited college or university and two (2) years of administrative experience.
 

A master's degree from an accredited college or university can substitute for one (1) year of the required experience.
 

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
 

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.
 

Requires possession of a valid Driver’s License.
 

***ATTENTION CANDIDATES***
 

To be considered for a position with the Florida Department of Agriculture and Consumer Services:
 

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
   

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.
 

ADDITIONAL REQUIREMENTS:
 

Occasional travel required.
 

NOTES:
 

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
 

JOB DUTIES:
 

Process and schedule travel arrangements as needed in the Statewide Travel Management System (STMS). Assist staff with organizing travel arrangements. Prepare expense vouchers, travel authorizations and reimbursements for domestic and foreign travel. Assist traveling staff with communications and general needs while out of the office.
 

Serve as administrative assistant to the division. Answering and routing main line calls appropriately. Assist division with data entry, manage conference room calendar. Maintain inventory of office supplies and order supplies as needed, sort and distribute mail for the division. Assist division personnel liaison with hiring packages and other personnel documents as needed. Plan internal division activities.
 

Coordinate preparations of purchase requisition and purchase order documents and Summary of Contractual Services (payments) forms.
 

Manage division fleet vehicle calendar and maintenance schedule.
 

Performs related duties as required.
 

KNOWLEDGE, SKILLS AND ABILITIES:
 

• Knowledge of administrative and office principles and practices.
• Knowledge and experience with MS Word, Outlook, Excel and PowerPoint.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods and techniques of compiling, classifying and analyzing data.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to present information in a concise and organized manner.
• Ability to review and evaluate data.
• Ability to formulate policies and procedures.
• Ability to establish and maintain effective working relationships with others.
• Ability to work in a team environment.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
   

For a complete list of benefits, visit www.mybenefits.myflorida.com.
 

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.