ADMINISTRATIVE ASSISTANT II - 79011459

Requisition No: 827174

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79011459

Pay Plan: Career Service

Position Number: 79011459

Salary: $1,260.00-$1,435.15

Posting Closing Date: 06/19/2024

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DIVISION OF PROFESSIONS

BUILDING CODES AND STANDARDS

ADMINISTRATIVE ASSISTANT II

POSITION NUMBER 79011459

Hiring Salary: $1,260.00 - $1,435.15 Biweekly

• Open Competitive Announcement***
  
  

Previous applicants that have already applied will be considered and do not need to reapply to this advertisement.

Our Organization And Mission

The Division of Professions is responsible for the licensing of over 503,000 professionals. These professions include architects and interior designers, asbestos consultants, athlete agents, auctioneers, barbers, building code administrators and inspectors, community association managers, construction contractors, cosmetology, electrical contractors, employee leasing companies, geologists, home inspectors, landscape architects, mold assessors and remediators, pilot commissioners and veterinarians. Housed within the division is the Bureau of Education and Testing and the Florida Building Commission.

The Work You Will Do

This position serves as an assistant to the Planning Manager. While serving in this position, you will also be responsible for assisting the Planning Manager with the financial, personnel, and administrative operations of the Building Codes and Standards section.

Your Specific Responsibilities

• Performs all purchasing activities for the unit and maintains a system of monitoring and reporting the related encumbrances via My Florida Market Place (MFMP). Ensures all requests for purchases and invoices are processed using MFMP in a timely manner to include appropriate scanning of all invoices and support documentation. Proofs and approves all PCARD charges for the section. Prepares all travel authorizations, advances, and reimbursements for section.
• Reconciles debit/credit reports to include funds coded to the appropriate account for revenue generated through www.floridabuilding.org . Monitors all payments processed through online website payment system. Acts as contact person for all questions concerning payments processed via www.floridabuilding.org .
• Assists local governments in processing quarterly remittance of Building Code Surcharge Fees. Coordinates and implements the Building Code Information System (BCIS), Building Code Surcharge Fee module.
• Reviews and coordinates implementation of statutes, regulations and policies to ensure compliance with statutory requirements for procurement of goods and services. Reviews fiscal and statistical records, maintains records of all section expenditures, and reconciles financial records to the Florida Accounting Information Resource (FLAIR) at BPR reports. Prepares other financial reports and makes recommendations on budgetary needs for the Planning Manager. Assists the Planning Manager with preparation of Legislative Budget Requests (LBR) and quarterly Long Range Program Planning (LRPP) reports.
• Performs duties as assigned activations of the Emergency Operations Center and other disaster related activities as directed.
• Coordinates and assists with processing personnel actions for the section.
  
  

Knowledge, Skills, And Abilities

• Ability to use available technology to perform duties including computer software, hardware, and data systems.
• Knowledge of the State of Florida Personnel rules.
• Knowledge of the State of Florida travel and purchasing procedures.
• Ability to analyze information and develop reports and spreadsheets.
• Knowledge of board functions and licensure procedures.
• Ability to communicate effectively through verbal and written communication.
• Ability to plan, organize and coordinate work assignments.
  
  

Minimum Requirements

• Must have a high school diploma and two (2) years of work experience:
• Working knowledge of Microsoft Office Suite
  
  

Preferred

• Experience with purchasing and M y Florida Market Place
• Experience with preparing travel authorizations and travel reimbursements.
• Two or more years using Microsoft Office Suite
  
  

Benefits

The Benefits of Working for the State of Florida:

“ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e., individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University
  
  

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

NOTE : This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Special Reminders

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us .

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Salary : $1,260 - $1,435