ADMINISTRATIVE ASSISTANT II - 80052064

Requisition No: 810175 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80052064

Position Number: 80052064 

Salary:  $1,323.00 Bi-Weekly = $16.54 Hourly 

Posting Closing Date: 08/29/2023 

The Department of Juvenile Justice salutes our heroes. 

We are honored to have the opportunity to support our nation’s veterans and their families. 

We value the service given to our country and support the hiring of service members and military spouses.  

The Right Service, the Right Way, at the Right Time.  

LOCATION, CONTACT AND SALARY INFORMATION: 

Location Information:  Pasco Regional Juvenile Detention Center, 28534 State Road 52, San Antonio, FL 33576

Minimum Biweekly Rate of Pay:  $1,323.00 Bi-Weekly/$16.54 Hourly (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever higher.) 

Contact Person:  Felecia Bell, Phone: (813) 393-4144, Email: felecia.bell@fldjj.gov.          

POSITION DESCRIPTION:  

This position is located in a detention facility and handles facility level personnel and fiscal matters. 

Performs and prepares all related Human Resources processes for the facility, to include recruitment, employment packets selected to include the processes of required screenings to ensure adequate staffing of facility in accordance with the departmental and regional office procedures, and in accordance with Florida Statutes. 

Prepares and submits all facility purchase requisitions, reviews, audits and processes all accounts payable documents, to include, but not limited to purchase order receiving reports, budget, non-purchase order receipts, and travel in accordance with the departmental and regional office procedures, and in accordance with Florida Statutes. Shares the responsibility of the National School Lunch. 

Prepares and maintains employee files, organizational charts, tracking systems, vendor files and account ledgers, ensures current information. Performs special assignments, research and report preparation. 

Prepares and completes the ordering and inventories of janitorial, detention clothing, office supplies, staff uniforms office supplies food kitchen equipment and furniture. 

Maintains current information of policies, programs and processes for personnel and fiscal related issues. Disseminates related information to administration and staff. Handles facility payroll-related and attendance and

leave functions, workers -comp and orients new employees. 

Responds to requests for fiscal and personnel-related information, and acts as a liaison between the facility and the Regional Office. 

Processes a variety of correspondence, investigates relevant subject matter, and prepares responses. Performs administrative support functions for facility administration as directed to include assisting in daily administrative activities, special assignments or activities. 

Performs other related duties as required. 

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of personnel rules, policies, and procedures. 

Ability to:

   Understand and apply applicable rules, regulations, policies and procedures. 

   Prioritize workload. 

   Plan, organize and coordinate work assignments. 

   Develop various reports.   

   Establish and maintain effective working relationships with others. 

   Communicate effectively. 

   Handle confidential information. 

   Computer skills. 

PREFERRED QUALIFICATIONS:

One year of Fiscal experience. 

One year of Human Resources experience. 

SPECIAL NOTES: 

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. 

DJJ participates in E-Verify (Employment Eligibility). 

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.  Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.