FDC-SENIOR CLERK-F/C(CLASSIFICATION)-70025957-HARDEE CORRECTIONAL INSTITUTION

Requisition No: 813324 

Agency: Department of Corrections

Working Title: FDC-SENIOR CLERK-F/C(CLASSIFICATION)-70025957-HARDEE CORRECTIONAL INSTITUTION

Position Number: 70025957 

Salary:  $32,760.00 annually 

Posting Closing Date: 10/13/2023 

***OPEN COMPETITIVE ADVERTISEMENT***

Senior Clerk – F/C (Classification) – 70025957

This advertisement is for a Career Service position located at Hardee Correctional Institution in the Classification Department.

Salary: $32,760.00 annually

SALARY WILL BE APPLIED IN ACCORDANCE WITH PAY POLICY. THE SELECTED CANDIDATE WILL BE APPOINTED AT THE ABOVE LISTED APPOINTMENT RATE.

SPECIFIC DUTIES & RESPONSIBILITIES:

The incumbent will be acting on behalf of the institution providing administrative checks and balances needed to ensure that the assets of the Department are protected, and all legislative requirements are met.  Duties may include but will not be limited to the following based on the assignment of the position (i.e.) Administration Classification, Security and Warehouse.

• Provides advanced secretarial services in preparation of official correspondence and departmental documentation. Assist with various monthly/quarterly/yearly reports and special projects. Type’s correspondence, memorandums, and other departmental data. Takes and transcribes minutes from of various meetings. Serves as backup to other staff in their related duties as deemed appropriate.
• Provides any requested clerical duties as assigned by the Immediate Supervisor.
• Copies, scans, and faxes documents using the appropriate equipment.
• Establish and maintain professional working relationships with staff and others by helping by telephone or in person while providing professional courtesy and a positive demeanor for approachable lines of communication between the institution and the public sector. This includes but is not limited to greeting visitors and answering the telephones, routing calls to the appropriate individual and answering questions within his/her area of responsibility.
• Reviews and distributes all incoming and outgoing mail.
• Maintains files of office correspondence, reports, and other materials.
• Order, receive and distribute office supplies, forms, and equipment as applicable.
• The incumbent in this position is expected to perform other duties as necessary.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of general office procedures and practices.
• Knowledge of correct grammar usage.
• Knowledge of basic filing practices
• Knowledge of basic arithmetic.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including applications.
• Ability to follow instructions.
• Ability to communicate effectively.
• Skills in typing.
• Ability to operate general office equipment.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
• Ability to prepare reports and correspondence.
• Ability to develop and implement office procedures.
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations.
• Ability to establish and maintain effective working relationships with others. Knowledge of standard business formats and styles for letters and business forms.
• Ability to organize files and other records.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, and other standard business forms in correct format.
• Ability to handle telephone calls in a courteous and effective manner.
• Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to alphabetize and file.

REQUIRED QUALIFICATIONS:

• High School Diploma or its equivalent.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application, and resume through the People First system. If you experience problems applying online, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Salary : $32,760 - $0