GRANTS SPECIALIST IV - 77000681

Requisition No: 810351 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: GRANTS SPECIALIST IV - 77000681

Position Number: 77000681 

Salary:  $35,700.34 annually or $1,373.09 bi-weekly 

Posting Closing Date: 08/30/2023 

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

FINANCE AND BUDGET OFFICE - GRANTS SPECIALIST IV

POSITION NUMBER 77000681

LEON

Position Details:

Salary: $35,700.34 annually, plus benefits

Location: 1875 Orange Avenue East, Tallahassee, FL 32311

Contact: Jackie Pope – Grants Specialists Supervisor, Jacquelyn.Pope@MyFWC.com

Telework: After the first six months of employment, teleworking may be accommodated for up to three days per week.

Position Summary:

This position is part of the Florida Fish and Wildlife Conservation Commission’s (FWC) Grants Section within the Finance and Budget Office and located in Tallahassee, Florida. This position is responsible for processing grant billing transactions, follow up on payments, end of the grant reconciliation forms SF425’s, invoicing, reviewing, and verifying revenue, closing grants and report submissions for a portion of the agency’s grants and/or contracts. Interested candidates should possess a strong attention to detail and able to work in a fast-paced office environment assuring the work flow will be delivered in a timely manner and exceed in providing great customer service.

Minimum Qualifications:

• A High School Diploma or GED with two (2) years of experience in accounting, finance, or other business-related field.
• Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes within three (3) days of hire.

Organization Background:

The FWC’s mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. Florida remains one of the country’s top destinations for world-class fishing, unique hunting opportunities and recreation. The agency’s goal is to ensure that residents and visitors benefit from and enjoy the wildlife and natural resources for generations to come. Accomplishing this mission requires teamwork among policymakers, conservation professionals, and highly trained law enforcement. The FWC’s policy is guided by Commissioners, appointed by the Governor, who serve as volunteers to be the trustees of fish and wildlife resources.

As a member of the FWC’s Grants Section, this position supports all programs and is an integral part of the grant financial process for the agency.  

Position Responsibilities:

This position is responsible for updating, maintaining, and billing for all assigned grant cost sheets and/or contracts. This includes retrieving expenditures to input into financial cost sheets (Excel), preparing invoices, drawing down funds from federal partners, reconciling billings and revenues received after each billing, and communicating with divisional points of contact, when needed.  

In addition, this position is responsible for establishing and maintaining the grant files for all assigned grants and/or contracts. This may include communicating with divisional staff to gather award and amendment documentation.

Responsible for the closing-out of assigned grants and/or contracts to ensure all billings have been performed and financial reports (i.e., SF425) have been submitted. Work with appropriate program staff to close out grants.

Calculates accounts receivable to prepare for year-end and financial statements.

Knowledge, skills, and abilities required for the position:

• Professional accounting skills, reconciliation, analyzing, reporting,
• Knowledge of FLAIR data elements
• Skilled in Microsoft Excel, PIVOT tables, formulas, calculations and proficient in Word and Outlook
• Knowledge of the principles and techniques of effective communication
• Knowledge of administrative principles and practices
• Knowledge of the methods of data collection
• Ability to develop and monitor policies and procedures relating to grant in-aid programs.
• Ability to evaluate and analyze data relating to grant-in-aid programs.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to grant-in-aid programs.
• Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

The Benefits of Working for the State of Florida:
State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

• Health Premiums $25.00- Single / $90.00- Family Biweekly
• No Cost $25,000 Life Insurance
• Nine Paid State Holidays, One Personal Holiday per year
• 4 hours Annual Leave and 4 hours Sick Leave accrual each biweekly
  
  For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.