What are the responsibilities and job description for the PURCHASING SPECIALIST - 37000503 position at State of Florida?
Requisition No: 830584
Agency: Environmental Protection
Working Title: PURCHASING SPECIALIST - 37000503
Pay Plan: Career Service
Position Number: 37000503
Salary: $40,000.08 Annually
Posting Closing Date: 06/19/2024
Total Compensation Estimator Tool
Purchasing Specialist
State of Florida
Department of Environmental Protection
Our Organization And Mission
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.
The Work You Will Do
We are looking for highly motivated and detail-oriented candidates with great customer service skills for this Purchasing Specialist position. The Purchasing Specialist position is a highly responsible position within the Bureau of. The incumbent is responsible for job duties related to various procurement activities and will assist where needed within all sections of the bureau.
The Difference You Will Make
The Division of Administrative services provides centralized administrative support to the department and its employees. Within this Division, the Bureau of Procurement and Contracting Services is responsible for the department’s procurement and contracting needs This position will assist the 3 sections (MFMP, Contracts & Procurement) within the bureau as well as special projects assigned to the bureau and will report to the Bureau Chief of Procurement and Contracting Services.
How You Will Grow
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work
This position is located at the Carr Building, 3800 Commonwealth Boulevard, Tallahassee, Florida.
Tallahassee, Florida’s Capitol City, is known for its beautiful parks, rolling hills, canopied roads, museums and natural resources . It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).
Benefits
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Pay: The annual salary for this position will be $40,000.08.
Your Specific Responsibilities
This position will cross train on various procurement & contracting duties and responsibilities as required by the Chief of Procurement and Contracting Services. Assist the Bureau Chief and other management staff with special reporting projects and updates to guides and training material. Ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures.
Assists the Procurement Section, as needed with reviewing competitive solicitation documents and other solicitation activities. Assists the Contracts Section, as needed with drafting, reviewing, and processing contracts. Also assists with entering required documentation in FACTS and OCULUS. Assists the MyFloridaMarketPlace (MFMP) Section, as needed with reviewing MFMP requisitions and quality assurance reviews of agency purchasing card purchases.
Proactively identifies and meets the needs of all customers both internally (section, bureau, division, & agency) and externally (citizens, vendors, recipients, other agencies, etc.). Employee is expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for the customer at all times. Performs other related duties as required.
Required Knowledge, Skills, And Abilities
Knowledge of and ability to apply Florida Statutes, Administrative Code, and other authorities as applicable.
Knowledge of contract requirements and guidelines to include Chapters 211, 215, 255 and 287 F.S; Chapters 60A-1 and 691 F.A.C; and CFO Memoranda.
Knowledge of and ability to effectively use the state’s purchasing system.
Knowledge of the Florida Accountability Contract Tracking System (FACTS).
Ability to create job aids, tools, and other materials and train and assist employees in the use of new forms, reports, and procedures.
Ability to review contracts and grant agreements to ensure compliance with applicable statutory and regulatory requirements.
Ability to work independently and apply problem-solving techniques.
Ability to comprehend and apply applicable rules, regulations, policies and procedures.
Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language.
Ability to establish and maintain effective working relationships with others.
Ability to plan, organize, and coordinate work assignments while meeting scheduled timeframes in a fast-paced environment with competing deadlines.
Ability to document, track, and compile data effectively in a variety of reporting formats.
Ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint.
Ability to interpret and apply federal, state, and local laws, regulations, and policies.
Minimum Qualifications
High school diploma or GED equivalent; or three years of verifiable related work experience, or
At least one year of experience working in a State of Florida purchasing or procurement office as a Purchasing Agent or higher, or
At least one year of experience working in contract and/or grant administration, or
At least one year of experience working in a State of Florida governmental position who’s job functions required them to be familiar & knowledgeable with procurement statute, rules and policies.
Proficiency in Microsoft Office, specifically Word, Excel, Outlook and PowerPoint to include Excel functions and formulas and designing presentation materials.
Veterans preference, candidates eligible for Veterans’ Preference and who meet the criteria will receive preference in employment for Career Service vacancies and are encouraged to apply.
Preferred Qualifications
N/A
This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
Skills
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_ER@dep.state.fl.us
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Agency: Environmental Protection
Working Title: PURCHASING SPECIALIST - 37000503
Pay Plan: Career Service
Position Number: 37000503
Salary: $40,000.08 Annually
Posting Closing Date: 06/19/2024
Total Compensation Estimator Tool
Purchasing Specialist
State of Florida
Department of Environmental Protection
Our Organization And Mission
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.
The Work You Will Do
We are looking for highly motivated and detail-oriented candidates with great customer service skills for this Purchasing Specialist position. The Purchasing Specialist position is a highly responsible position within the Bureau of. The incumbent is responsible for job duties related to various procurement activities and will assist where needed within all sections of the bureau.
The Difference You Will Make
The Division of Administrative services provides centralized administrative support to the department and its employees. Within this Division, the Bureau of Procurement and Contracting Services is responsible for the department’s procurement and contracting needs This position will assist the 3 sections (MFMP, Contracts & Procurement) within the bureau as well as special projects assigned to the bureau and will report to the Bureau Chief of Procurement and Contracting Services.
How You Will Grow
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work
This position is located at the Carr Building, 3800 Commonwealth Boulevard, Tallahassee, Florida.
Tallahassee, Florida’s Capitol City, is known for its beautiful parks, rolling hills, canopied roads, museums and natural resources . It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).
Benefits
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
Pay: The annual salary for this position will be $40,000.08.
Your Specific Responsibilities
This position will cross train on various procurement & contracting duties and responsibilities as required by the Chief of Procurement and Contracting Services. Assist the Bureau Chief and other management staff with special reporting projects and updates to guides and training material. Ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures.
Assists the Procurement Section, as needed with reviewing competitive solicitation documents and other solicitation activities. Assists the Contracts Section, as needed with drafting, reviewing, and processing contracts. Also assists with entering required documentation in FACTS and OCULUS. Assists the MyFloridaMarketPlace (MFMP) Section, as needed with reviewing MFMP requisitions and quality assurance reviews of agency purchasing card purchases.
Proactively identifies and meets the needs of all customers both internally (section, bureau, division, & agency) and externally (citizens, vendors, recipients, other agencies, etc.). Employee is expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for the customer at all times. Performs other related duties as required.
Required Knowledge, Skills, And Abilities
Knowledge of and ability to apply Florida Statutes, Administrative Code, and other authorities as applicable.
Knowledge of contract requirements and guidelines to include Chapters 211, 215, 255 and 287 F.S; Chapters 60A-1 and 691 F.A.C; and CFO Memoranda.
Knowledge of and ability to effectively use the state’s purchasing system.
Knowledge of the Florida Accountability Contract Tracking System (FACTS).
Ability to create job aids, tools, and other materials and train and assist employees in the use of new forms, reports, and procedures.
Ability to review contracts and grant agreements to ensure compliance with applicable statutory and regulatory requirements.
Ability to work independently and apply problem-solving techniques.
Ability to comprehend and apply applicable rules, regulations, policies and procedures.
Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language.
Ability to establish and maintain effective working relationships with others.
Ability to plan, organize, and coordinate work assignments while meeting scheduled timeframes in a fast-paced environment with competing deadlines.
Ability to document, track, and compile data effectively in a variety of reporting formats.
Ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint.
Ability to interpret and apply federal, state, and local laws, regulations, and policies.
Minimum Qualifications
High school diploma or GED equivalent; or three years of verifiable related work experience, or
At least one year of experience working in a State of Florida purchasing or procurement office as a Purchasing Agent or higher, or
At least one year of experience working in contract and/or grant administration, or
At least one year of experience working in a State of Florida governmental position who’s job functions required them to be familiar & knowledgeable with procurement statute, rules and policies.
Proficiency in Microsoft Office, specifically Word, Excel, Outlook and PowerPoint to include Excel functions and formulas and designing presentation materials.
Veterans preference, candidates eligible for Veterans’ Preference and who meet the criteria will receive preference in employment for Career Service vacancies and are encouraged to apply.
Preferred Qualifications
N/A
This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
Skills
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_ER@dep.state.fl.us
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Salary : $40,000
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