SENIOR PROFESSIONAL ACCOUNTANT - 43004557

Requisition No: 829415 

Agency: Financial Services

Working Title: SENIOR PROFESSIONAL ACCOUNTANT - 43004557

 Pay Plan: Career Service

Position Number: 43004557 

Salary:  $44,386.10 

Posting Closing Date: 05/19/2024 

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****INTERNAL AGENCY EMPLOYMENT OPPORTUNITY***** 

DIVISION: ACCOUNTING & AUDITING

BUREAU: VENDOR RELATIONS

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

This is an internal agency employment opportunity for current employees, including OPS, of the Department of Financial Services, the Office of Financial Regulation, and the Office of Insurance Regulation.

High School Diploma or its equivalent is required.

Additional Requirements:

• One (1) year minimum of experience interpreting laws, rules, and/or policies.
• One 1 year minimum of customer service experience.

Preferences:

• Experience with Form 1099 reporting.
• Experience updating and adding records to the Statewide Vendor File.

The Individual selected for this position must obtain access to the IRS TIN match process.

This position requires a security background check, including fingerprint as a condition of employment.

Employees of the Department of Financial Services are paid on a monthly pay cycle. 

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. 

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the methods of data collection and analysis. Knowledge of accounting systems. Knowledge of accounting and auditing practices. Knowledge of internal control concepts. Knowledge of computer systems concepts. Ability to utilize automated spreadsheet applications. Ability to research and interpret accounting literature, rules, and pronouncements. Ability to conduct fact-finding research. Ability to work independently.  Ability to utilize problem-solving techniques. Ability to communicate effectively. Ability to analyze and evaluate accounting systems. Ability to review, analyze and evaluate financial and operational data. Ability to plan, organize and coordinate work assignments. Ability to establish and maintain effective working relationships with others.

BRIEF DESCRIPTION OF DUTIES:

This position is responsible for activities related to collection and validation of Substitute Form W-9s. This includes promptly answering vendor inquiries (phone calls and emails) and providing accurate information; properly addressing paper Substitute Form W-9s received; entering data in the Substitute Form W-9 system (vendor website) promptly and accurately; analyzing reports associated with the W-9 system and taking action as needed; and validating and processing Form W-8s. This position is responsible for activities relating to processing Form 1099s for vendor payments statewide, as required by the Internal Revenue Service (IRS). This includes: submitting the Forms1099s to the IRS via the Filing Information Returns Electronically (FIRE) system, updating or uploading information into Central FLAIR; performing corrections to Form 1099-reportable payments; handling Form 1099s and IRS “B” notice letters; researching requests from vendors and agencies for copies of current and prior year Form 1099s; completing tasks described on the 1099 Activities Calendar timely and accurately; monitoring reports associated with the 1099 process and taking action as needed;  and monitoring and auditing data to confirm the accuracy of 1099 reportable transactions. This position is responsible for analyzing requests to update current vendor information based on requests from agencies or vendors. Responsible for providing guidance to agencies when adding new vendors or new vendor sequences to the Statewide Vendor File (SWVF). This includes but is not limited to: determining the appropriate actions to update vendor information or adding new vendors to the SWVF; reviewing agency update and add requests that may be submitted via the SWVF phone line or SWVF e-mail. This position will be responsible for monitoring reports associated with the SWVF and taking action as needed.  Performs the Taxpayer Identification Number (TIN) Match with the IRS daily. Responsible for the TIN Match process to verify that response is received timely.  Notifies Financial Administrator if TIN Match response is delayed. Also responsible for the interactive TIN Match on an as needed basis. This position will also be responsible for loading the TIN Match results into Florida Accounting Information Resource (FLAIR).

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.