ADMINISTRATIVE ASSISTANT 2

Description

State of Idaho Opportunity

Idaho Department of Environmental Quality (DEQ)

Applications will be accepted through 4:59 PM MST on the posting end date.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

Position:

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 2 for the Twin Falls Regional Office.

Salary Range: $21.00-23.00

Responsibilities:

Provide administrative support for Regional Administrator and management team:

• Provide administrative support for regional management, including document reviews, clerical support, budget reporting, and recommendations on office operations.
• Provide office assistance to regional sections as necessary and as resources allow.
• Coordinate office meetings and events within the regional office. This may involve coordination with program staff and external visitors.
• Coordinate travel arrangements.
  

Support daily office operation for the Twin Falls Regional Office:

• Ensure the regional office has supplies, equipment, and services necessary to provide daily functions.
• Work with your team to ensure 8-5, Monday-Friday coverage of the front office, including answering the phone and welcoming people to the office.

Provide support for financial and human resources for the Twin Falls Regional Office:

• Maintain financial records in accordance with agency goals and procedures.
• Manage fiscal accounting for regional office accounts receivable and payable, including contract development and purchasing.
• Provide administrative support for human resources as necessary for the region.

Supervise Administrative Assistant 1:

• Coach and mentor administrative assistant 1.
• Coach administrative assistant 1 to meet the agency’s mission and goals.
• Assure watershed advisory group and basin advisory group support is provided, including email communications, scheduling meetings, and completion of minutes.

Minimum Qualifications:

Good knowledge of:

• Operating office support functions including word processing.
• Filing
• Composing a variety of business documents
• Receiving guests and reception practices
• Researching, compiling, and summarizing data for reports

Experience:

• Interpreting, applying, and explaining complex information such as regulations, policies, or services.
• Solving problems and performing liaison activities in a work setting independently.
• Coordinating activities requiring complex arrangements.

Required Specialty Minimum Qualification

DEQ 35

Specialty Area - Supervision

Supervisory Practices. I have knowledge of supervisory practices through completion of a class or seminar (of more than 1 day) specifically covering supervisory practices or the elements of supervision; OR completion of a college-level personnel related course covering supervisory practices; OR lead work experience that involved work assignment, direction, and monitoring of staff (such experience on a fill-in basis is non-qualifying unless for a period equivalent to a minimum of three months or more - they do not have to be consecutive months).

DEQ 11 - Financial Record Keeping

Specialty Area: Financial Record Keeping Methods

Desired Specialty Minimum Qualification

DEQ 4 – Writing Skills

I have at least one year of work experience writing and editing business correspondence using prescribed format, rules of punctuation, grammar, and style.

Physical Requirements:

• Ability to sit and work on a computer for 2-4 hours at a time.
• Ability to bend and reach filing purposes.
• Some periods of heavy reading and typing are required.
• Ability to lift 30 pounds when working with file boxes.
• Some travel may be required.

Other Requirements:

• Valid driver’s license

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

About Idaho Department of Environmental Quality (DEQ):

DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

To protect human health and the quality of

Idaho's air, land, and water.

www.deq.idaho.gov

If you have questions, please contact us at:

Email: recruitment@deq.idaho.gov

Phone: (208) 373-0333