What are the responsibilities and job description for the Administrative Program Specialist A (GAPA - Planning) position at State of Louisiana?
Supplemental Information
Office of Governmental, Administrative, & Public Affairs
Job Focus Area
This position serves as the statewide EANs program manager and specialist for the DOE and all LEAs. This includes responsibility for implementing, monitoring, evaluating and developing policies and procedures that are efficient and cost effective. This position also ensures that the agency and school systems are adhering to the EANS program requirements.
No Civil Service test score is required in order to be considered for this vacancy.
Candidates with the following skills and competencies are encouraged to apply:
The ideal candidate will have a background in telecommunications and equipment management; experience organizing, filing and maintaining large volumes of records; experience with LaGov (SAP); and experience or willingness to learn new systems, such as Access.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Managing Performance: The ability to direct and to evaluate the work of employees.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Developing Plans: The ability to prioritize tasks and competing demands to create accurate plans.
Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.
**Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make over their career, NOT the maximum amount we are allowed to pay a new hire.
One position is available and it is located in Baton Rouge, LA. The person hired for this position is expected to regularly report to the Baton Rouge office. This position may be filled by a probationary new hire, or by promotion of any current permanent classified state employee, OR by promotion of a current permanent classified employee of the LA Department of Education. Current permanent classified state employees may be required to accept a probationary appointment, if selected.
You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, certifications, prior experience, including dates related to education and prior experience MUST be listed on the online application.
You are encouraged to attach a copy of your college transcript(s) to your online application.
NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
ldoejobs@la.gov
Louisiana Department of Education – Human Resources
PO Box 94064
Baton Rouge, LA 70804
Louisiana is a State as a Model Employer for People with Disabilities.
Minimum Qualifications
Job Concepts
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work:
Entry.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.
