Grants Administrator

Baton Rouge Community College (BRCC) seeks to fill the position of Grants Administrator. The Grant Administrator is located in Institutional Advancement. This is a full-time position. This position is open for recruitment until filled.  

REPORTS TO:
Vice Chancellor of Institutional Advancement
 
COMPENSATION: 
Anticipated starting salary will be commensurate with education and work experience.  For more information about Baton Rouge Community College (BRCC), visit http://www.mybrcc.edu/ .
 
APPLICATION INSTRUCTIONS:
Applications for this position should include a cover letter, resume/CV, transcripts, and names of contact information for three (3) work-related references.  These documents must be attached to your application to be considered.  
 
***Incomplete applications will not be considered***
 
CONTACT INFORMATION: 
LaTasha Howard, MBA  
Office of Human Resources
Baton Rouge Community College
201 Community College Drive
Baton Rouge, LA 70806
RecruitTalent@mybrcc.edu 
 
A criminal background check will be required of all selected applicants.  An offer of employment is contingent upon passing a pre-employment background check.  
 
This organization participates in the E-Verify program.  For more information on E-Verify, please contact DHS at (888) 464-4218.
 
BRCC is proud to be an Equal Opportunity Employer.  We promote diversity of thought, culture, and background, which connects the entire BRCC family.  We don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.
 
Voluntary Self-Identification of Disability
 
As an executive branch state agency, the Baton Rouge Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.  
 
Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/.  
 
 
 Minimum Qualifications:

Required Education:

• Bachelor's degree from an accredited college or university     

Required Experience:  

• Minimum of 2-3 years related experience and/or training in Grant Writing, Grant Management  
• Documented experience writing successful grant proposals. 
• Experience in program evaluation

Required Knowledge, skills, & Abilities:

• Ability to exercise considerable initiative, independent judgment, discretion, and confidentiality in performing tasks. 
• Ability to multitask. 
• Ability to work and communicate effectively with all college stakeholders including administrators, faculty, staff, students, and local patrons. 
• Dedicated to and appreciate the concept of the community college. 
• Demonstrated ability to lead others in accomplishing goals and objectives. 
• Effective planning, organizational, and time management skills. 
• Highly attentive to detail. 
• Strong interpersonal, writing, and verbal communication skills 

Preferred Qualifications:
 
Preferred Education:

• Master’s Degree from an accredited college or university  

Preferred Experience:

•  5-7 years related experience and/or training in Grant Writing and Grant Management (i.e., budgeting federal funds for programs and activities; annual performance reporting; knowledge of federal and state grant regulations, etc.)

This position reports to the Vice Chancellor of Advancement at Baton Rouge Community College. The Grants Administrator works collaboratively with the BRCC Leadership team including Vice Chancellors, Executive Directors, Deans, and Directors to identify institutional needs in the college's strategic plan and mission that external funding opportunities can support. Responsible for researching funding opportunities, developing competitive proposals with external and internal stakeholders, and coordinating grant writing assignments. Responsible for providing expertise, guidance, and oversight to grant managers and principal investigators on each funding source's fiscal, programmatic, and reporting requirements while maintaining a compliant, audit-ready project. This position will also ensure the successful implementation of all awarded grants, serving as a grant manager either in the interim or for the project's duration.  

Resource Development and Grants Compliance (55%) 

• Provide leadership oversight for the development and administration of all externally funded grants and the entire pre- and post-grant functions in support of the College's strategic priorities, mission. 
• Serve as an advisor and writer on federal, state, and private organization grant proposals and management.
• Research and identify external grant funding from federal, state, corporate, and private foundation funding sources. 
• Gather, analyze, and interpret data from government and private sources related to grants and grants compliance to assess alignment with institutional funding needs. 
• Collaborate with BRCC Leadership to leverage institutional data, student success strategy, and institutional planning processes to inform grant proposals. 
• Design, write, and/or edit all budgets and grant/gift proposals for private foundations, government granting agencies, individual and corporate donors in consultation with faculty, administrators, and  development team members.. 
• Conduct demographic, economic, historical, and other types of research needed to make grant proposals competitive. 
• Prepare and submit all grant proposals and reports including writing, editing, proofreading, assembling, and submitting to various governmental agencies and foundations.. 
• Process any modifications and rewrites required by funding agencies on behalf of funded grants. 
• Maintain records of grant due dates, grants submitted, active projects, funding needed and potential funding sources to meet performance metrics. 
• Review and approve/decline all grant expenditures as necessary to ensure services and expenditures are provided following the grant agreement and federal and state law as well as participate in grant audits. 
• Draft plans, reports, and budgets for the office following the goals and objectives of the college.

Project and Process Management (30%) 

• Develop a grant strategy in alignment with institutional priorities and emerging funding needs identified by leadership, faculty, and staff. 
• Design and oversee a grants project schedule that includes all grant awards, grant reporting dates, and deadlines. 
• Maintain accurate and comprehensive reporting and tracking system for all grants awarded to the college. 
• Develop, implement, and manage internal project processes to ensure compliance with relevant College and grant-related rules and regulations. (i.e., eligibility, purchasing, equipment inventory, closing documents). 
• Create an individual business plan with goals, metrics and an office growth plan. 
• Facilitate recurring touchpoints with stakeholders implementing grants to monitor progress, troubleshoot issues, coordinate reporting requirements, and plan next steps. 
• Collaborate with Institutional Research and grant implementers to coordinate data collection, analysis, and reporting needs for awarded grants. 
• Initiate correspondence through e-mails, phone, and meetings with grant personnel regarding compliance with financial, regulatory, and funding agency requirements, etc. 
• Monitor post-award grant reporting requirements and deadlines to coordinate timely and accurate submissions with college stakeholders.

Customer Service/Relationship Building (10%) 

• Build critical relationships with college leadership, faculty, staff, and funding agencies staff. 
• Explain often complex federal/state guidelines and policies to stakeholders implementing grants so that they fully understand grant requirements, responsibilities, and processes. 
• Provide technical assistance or arrange assistance for grant recipients in areas including interpreting regulations, rules, and policies; development of proposals, operating plans, and procedures; program design and assessment; program limitations and requirements; development of corrective actions for compliance; post award reporting requirements; and resolution of negative findings or poor performance reports. 
• Help identify, coordinate, and provide professional development opportunities to build college stakeholders' capacities in grant writing, grant management, and student success. 

Other (5%) 

• Participate in continuous improvement and professional development to grow and strengthen leadership skills. 
• Perform any other duties assigned that support the mission and strategic initiatives of Baton Rouge   Community College.