Office Associate II (22-154)

Maine Department of Transportation

Salary: $15.85 - $21.93/Hourly (Salary Schedule)

Office/Bureau: Maintenance & Operations

Location: Augusta, ME

Position Number: 02500-0356

Opening Date: December 16, 2022

Closing Date: January 4, 2023

Job Description:

This is an office and administrative support position for the Bureau of Maintenance and Operations, located at MaineDOT's Headquarters in Augusta. This employee will be responsible for making independent decisions and carrying out a wide variety of complex clerical work in accordance with established processes and procedures. This person shall have the ability to identify the accuracy and completeness of the information that is presented for processing, identify additional items that may be necessary, and take steps to address those items. This position is responsible for the verification and prompt payment of salt invoices and journals, which represent between 4,000 to 5,000 loads of salt and between $7-9 million in payments throughout the entire year. This position also provides essential support for M&O Contracts, approximately 2-days a week, ensuring that contract documents are appropriately scanned and linked into the Department's systems of authority to support contract enforcement, payment, audit and close-out procedures. Training for Adobe Creative Suite will also be provided to enable this position to continue to provide ongoing support for the Bureau's work plan management and annual scheduling tool, the "M&O Calendar". This position will serve as backup for the Departments Official Business Directional Sign program, issuing permits as well as receiving and processing payments. Finally, this position will involve routine customer service by answering the Bureau's main telephone lines and providing backup and support for the Bureau's clerical group.

To be minimally qualified for this position candidates must provide evidence of the following experience:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Application Instructions:

Interested applicants need to apply online by clicking the "Apply for this Opening/Apply Now" button along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications.

• If you require a paper application or have general questions, please contact MaineDOT Human Resources at 207-624-3050 or via email at jobs.DOT@maine.gov

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State of Maine contributes 13.16% for MSEA positions and 17.96% for Confidential positions, of employee’s pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.