Secretary Associate Legal
Opening Date: February 29, 2024
Closing Date: Until Filled
Job Class Code: 6560
Grade: 17
Salary: $38,916.80 - $53,851.20/annually
Bargaining Unit: Administrative Services
Position # 006000488
The Office of Attorney General is looking to hire a dynamic individual to fill a Secretary Associate Legal vacancy in our Augusta office, Monday – Friday, 8:00 am to 5:00 pm. The position provides support to multiple attorneys who are assigned throughout the State. The position involves complex legal clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology, and documents.
Proficiency is required in word processing, document management, record keeping, data management, file preparation, organization and archiving, calendar management, careful scheduling for multiple attorneys, and a variety of communications. You must be able to communicate pleasantly, clearly, and effectively with colleagues, court staff, members of the public, and attorneys employed both internally and externally to the OAG.
The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.
Typical Duties
Office of the Attorney General
Minimum Requirements:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.
Preference will be given to individuals who meet the above qualifications, have experience with Microsoft Office Suite products, able to perform complex legal secretarial support tasks, are experienced working with multiple attorneys in a law office setting, have a solid knowledge of principles and practices of law office processes and are familiar with court rules and forms of pleadings.
Application Instructions
If you are interested in applying for this position, prepare a cover letter highlighting your experience and qualifications that make you a strong candidate for the position and the knowledge, skills and abilities required.
Include resume, cover letter, writing sample, three references (to include at least one work-related reference) and complete the online direct hire application.
The Department is not responsible for late receipt of applications due to mail service, faxing malfunctions or electronic transmission malfunctions.
Please direct all questions to Assistant Attorney General John Risler
BENEFITS
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Maine State Government and the Office of the Attorney General are Equal Opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.
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