ADMINISTRATIVE SPECIALIST III

Introduction

Administrative Specialist III\r\nMuseum Asst\r\n�\r\n\r\n�\r\nJoin a dynamic\r\nteam that supports the Maryland National Guard, their mission, and the other\r\nState employees of the Maryland Military Department. This position works on a\r\ncompressed work schedule from 6:30 am to 5 pm, Tuesday through Friday. The\r\nMaryland Military Department offers free gated parking at this location.\r\n

GRADE

Grade 12, Skilled Services, Overtime Eligible� � �\r\n

LOCATION OF POSITION

Fifth Regiment Armory\r\n219 29th Division\r\nStreet\r\nBaltimore, MD 21201\r\n

Main Purpose of Job

This position is assigned to the Maryland Military Historical Research Center with the purpose of assisting in fulfilling the Research Center's State statutory requirements to collect, interpret, preserve, and present documents, photographs, electronic media, and other materials containing information or imagery relating to the history of the people, places, and events of the military heritage of the State of Maryland. This position will also assist in general reference duties in the Research Center and remote services via email and telephone correspondence and with various exhibits and programs to educate the public regarding the military history of the State.\r\n

POSITION DUTIES

Duties for this position\r\ninclude but are not limited to:�\r\n�\r\nPhysically\r\nconsolidates and properly stores all archival material of the Maryland Military\r\nHistorical Research Center.\r\n�\r\nCatalogs archival\r\ncollections into an established electronic database.\r\n�\r\nCatalogs photographic\r\nassets.\r\n�\r\nSurveys and appraises\r\nMaryland Military Historical Research Center's original document collection for\r\nretention.\r\n�\r\nProcess and ensures\r\nappropriate assets of significant historical importance are micro-formed.\r\n�\r\nProduces\r\nuser-friendly, detailed, physical and digital finding aids to make the\r\ninformational content of the records accessible to researchers.\r\n�\r\nProvide guidance and\r\nreference services to Research Center patrons who submit inquiries via email,\r\nphone, letter, or visit in person.\r\n�� � � ��Executes a Records Collecting Plan developed by the Curator that incorporates most requested research needs and identified gaps in original documents and or military records, recordings, electronic media and images to be addressed.\r\n�� � � � Other duties as assigned.\r\n

MINIMUM QUALIFICATIONS

Education:�� Graduation from an accredited high school or possession of a high school equivalency certificate. \r\nExperience: Three years of experience performing administrative staff, clerical, clerical technical, or secretarial work.� \r\nNotes: \r\n1.�Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.\r\n2.�Candidates may substitute U.S. Armed Forces military service�experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies�on a year-for-year basis for the required�experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications\r\n* One year of experience cataloging archival collections\r\ninto an electronic database (PastPerfect or AHCAS is highly preferred).\r\n* One year of experience in\r\npreparing archival material for long-term storage. \r\n* One year of experience in\r\nproviding reference services to researchers via email, phone, letter, or in\r\nperson. \r\n* One year of experience in\r\nexamining and appraising original documents for retention in a collection. \r\n* A Bachelor’s degree from\r\nan accredited college or university in Public History, Military History,\r\nHistory, Museum Studies, Library Science, or a related field.\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this\r\nclassification may be assigned duties which require the operation of a motor\r\nvehicle. Employees assigned such duties will be required to possess a motor\r\nvehicle operator's license valid in the State of Maryland with less than 5\r\npoints on their driving record.\r\n

SPECIAL REQUIREMENTS

All selected candidates\r\nwith the Maryland Military Department are required to have a background check\r\nprior to being employed.��\r\n\r\n\r\n\r\nEmployees in this classification are subject to\r\nsubstance abuse testing in accordance with Code of Maryland Regulations\r\n17.04.09, Testing for Illegal Use of Drugs.\r\n\r\n\r\n

SELECTION PROCESS

Please make\r\nsure that you provide sufficient information on your application to show that\r\nyou meet the qualifications for this recruitment. All information concerning\r\nyour qualifications must be submitted by the closing date.�We will not\r\nconsider information submitted after this date.�Successful candidates will\r\nbe ranked as Best Qualified, Better Qualified, or Qualified and placed on\r\nthe�eligible (employment) list for at least one year.\r\n

BARGAINING UNIT STATUS

This position\r\nis exempt from all union MOU’s.\r\n

BENEFITS

As an employee\r\nof the State of Maryland, you will have access to outstanding benefits package\r\nwhich includes health insurance, dental, and vision plans offered at a low\r\ncost.�Click on this link for more\r\ndetails:\r\n�\r\nSTATE OF MARYLAND BENEFITS\r\n�\r\nLeave Benefits\r\ninclude:\r\n* Personal Leave - new State\r\nemployees are awarded six (6) personnel days annually (prorated based on start\r\ndate).�\r\n* Annual Leave - ten (10) days\r\nof accumulated annual leave per year.�\r\n* Sick Leave - fifteen (15)\r\ndays of accumulated sick leave per year.�\r\n* Parental Leave - up to sixty\r\n(60) days of paid parental leave upon the birth or adoption of a child.�\r\n* Holidays - State employees\r\nalso celebrate at least twelve (12) holidays per year.\r\n\r\n\r\n\r\nPension�- State employees earn credit towards a\r\nretirement pension.\r\n

FURTHER INSTRUCTIONS

Military Veterans may qualify\r\nfor additional�bonus points towards certification.\r\nA copy of your proof\r\nof�eligibility (DD214) for Veterans’ Credit must be in this office and completely\r\nverified before�Veterans’�Credit will be approved.\r\n�\r\nPLEASE DO NOT SUBMIT\r\nUNSOLICITED DOCUMENTATION.�\r\n�\r\nOnline�application process\r\nis�STRONGLY�preferred. If you are unable to apply�online, you\r\nmay submit a paper application to: Maryland Military Department State\r\nPersonnel�Office, 29th Division Street, Room B10, Baltimore, MD\r\n21201-2288.\r\n�\r\nFor questions regarding this\r\nrecruitment, please contact Nick Pindale via email at\r\nnicholas.pindale1@maryland.gov.� Fax: 667-239-3559\r\nTTY Users: call via Maryland\r\nRelay\r\n�\r\nAs an equal\r\nopportunity employer, Maryland is committed to recruiting, retaining, and\r\npromoting employees who are reflective of the State’s diversity. People with\r\ndisabilities and bilingual candidates are encouraged to apply.�We thank our Veterans for their service to our\r\ncountry!\r\n