Human Resources Technician 1 - HR Associate

Working Title: Human Resources Associate
Job Class: Human Resources Technician 1
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/01/2024
• Closing Date: 03/25/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Mn State CTC Detroit Lks Conf
• Division/Unit: MnSCU Mn State CTC Moorhead / MnSCU Mn State CTC MH Class
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: 8:00 am - 4:30 pm
• Days of Work: Monday - Friday
• Travel Required: Yes (travel to other M State campuses occasionally)
• Salary Range: $21.05 - $29.65 / hourly; $43,952 - $61,909 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• Location: Moorhead
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to provide human resources, including but not limited to recruitment and selection of classified staff, workforce reporting and processes and benefits administration for M State staff. This position serves as resource to the management team for labor relations information, as defined in M.S. 13.27, used in collective bargaining. Maintain access to documents/data containing labor relations information as defined by M.S. 13.37.

Responsibilities

• Customer Service
• Job Posting and Search Process Work
  • Prepare and distribute vacancy postings to campus locations to comply with contractual posting requirements.
  • Enter job postings into applicant tracking systems
  • Serve as primary contact and answer questions from public, Human Resources, and other employees, regarding staff job postings.
• Support for campus and college operations
• Workforce Reporting and Processes
  • Manage and coordinate, with the HR service center, the efficient processing of all personnel/payroll transactions
  • Maintain current knowledge, skills and abilities in Minnesota State unique transaction processing requirements
  • Assist supervisors in the editing of positions descriptions.
• Benefits Administration
  • Serve as DDIR (Designated Department Insurance Representative) and college resource for the state insurance and retirement programs.
  • Perform new-employee orientations, answer benefit-related questions, and assist in processing information related to new employee enrollment, dependent changes and open enrollment.

Minimum Qualifications

• High School diploma or equivalent and three (3) years of administrative support experience.
• Strong customer service and human relations skills sufficient to interact with courtesy, respect, and professionalism with individuals of varying educational levels and diverse backgrounds to create a positive impression and experience working with the Human Resources office.
• Communication skills, both verbal and written, that reflect adequate response, tact and accurate information with attention to sensitivity, diplomacy and confidentiality.
• Proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint) or like software
• Demonstrated ability to learn new computer software systems and office processes.
• Basic math skills sufficient to add, subtract, multiply, divide and calculate percentages and averages.
• Strong attention to detail and the ability to refocus and concentrate on complicated issues with accuracy, in a fast-paced environment with frequent interruptions.

Preferred Qualifications

• Associates degree or higher in office management, HR or related area
• Previous experience in Human Resources
• Basic understanding of the Minnesota Data Practices Act sufficient to describe the differences in public and private information.
• Strong organizational and time management skills
• Experience in handling confidential and sensitive information with utmost discretion.
• Ability and commitment to collaborate and develop effective relationships with people from diverse backgrounds and at different levels in the college.
• Initiative, flexibility, and adaptability to adjust to changing work.
• A general knowledge and understanding of higher education processes.

Physical Requirements

Requires occasional lifting and/or carrying such articles as file folders, ledgers and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.

Additional Requirements

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Heidi Balgaard at heidi.balgaard@minnesota.edu.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Heidi Balgaard at heidi.balgaard@minnesota.edu.

About Minnesota State

M State is a regional student-focused institution that is poised for a strong future. It is the fifth-largest outstate college in the Minnesota State system and the largest two-year college in Greater Minnesota, serving more than 8,000 credit-based students and 7,000 non-credit students each year. M State offers big-college resources and a small-college feel on our four welcoming campuses and in our many online courses and programs. Our faculty and staff are dedicated to the values of integrity, inclusion and innovation, and that dedication is reflected in our programs and in the support we offer to our students.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.