Administrative Operations II

Interviews are anticipated to be conducted within two weeks of closing date.

The position is responsible for preparing the Departments Appropriation Request and Operating Budget on a yearly basis. This position creates monthly budget projections by analyzing complex projection data from multiple funding sources; assists with the preparation, processing, and operation of required budget functions; knowledge of various state and federal requirements as they relate to the departments operating budget. This position is responsible for ensuring the accuracy, completeness, and timeliness of the Appropriation Request, Operating Budget, Budget Adjustment Requests (BARs) for the Department as well as preparation of the monthly budget/payroll projections. Provides detailed information to Executive Management on the impact of budgetary developments and decisions regarding operations and programmatic activities for the department. Must have knowledge and experience in preparing external Budget Adjustments Requests (BARs); OPBUD-3s; OPBUD-4s; Budget Request Forms; Allotment Request Forms, Deficiency, Supplemental Appropriation or Special Appropriation forms. The incumbent must research and compile appropriate supporting documentation for all budget adjustment requests submitted; prepare federal grant reconciliation worksheets, DFA BAR forms and other required forms needed to meet DFA requirements. This position supervises four full time employees, acting upon leave requests, conducting annual performance evaluations and recommending disciplinary actions. Interviewing and recommending selection of applicants and conducting training of personnel.

In coordination with the Administrative Services Director (ASD), prepare the fiscal year Appropriation Request and Operating Budget to include base expansions, supplemental and deficiency requests when needed. This position works closely with all departments Division financial managers to ensure monthly budget projections are accurate and reflect the latest expenditures. The position is responsible for performing budget tracking activities, bi-weekly payroll projections and realignment of budget requests. This position reconciles expenditures to budget to reflect an accurate budget status throughout the fiscal year to ensure budget availability.

This position will collaborate with internal and external customers.

A Bachelor's Degree in any field of study from an accredited college or university and eight (8) years of professional level experience with a light strategic impact directly related to the purpose of the position defined by the agency at the time of recruitment. Substitutions Apply. See Substitution Table below. A hiring agency will designate a portion of the required experience to include management, supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.

Must maintain and possess a current New Mexico Driver¿s License

Executive Order 2021-066 requires all employees with the State of New Mexico to provide either proof of COVID-19 vaccination (including proof of a booster dose of vaccine by January 17, 2022, or within four weeks of becoming eligible for a booster dose) or proof of a COVID-19 viral test every week.

The Public Health Order (on Vaccination) dated December 2, 2021, requires Congregate Care Facility Workers and Hospital Workers to have received a primary series of vaccination by October 6, 2021, and a booster dose of vaccine by January 17, 2022, or within four weeks of becoming eligible for a booster.

Links to the referenced Executive Order and Public Health Order can be found on the State Personnel Office website homepage: www.spo.state.nm.us

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage.

This position is not covered by a collective bargaining agreement.