What are the responsibilities and job description for the EXECUTIVE DIRECTOR - 34436 position at State of Tennessee?
Executive Service
ADMINISTRATIVE SERVICES ASSISTANT 3
Department of Mental Health and Substance Abuse Services
Nashville, TN
Monthly Salary Range: $2,907.00 - $4,653.00
Job Posting Closing Date: 07/27/2022
Who we are and what we do:
The TDMHSAS Division of Mental Health Services (DMHS) administers and supports a diverse array of services and supports for individuals of all ages living with mental illness, co-occurring disorders, or serious emotional disturbances. DMHS is responsible for community-based programs and community support services including housing, crisis services, suicide prevention, and peer-to-peer recovery services. TDMHSAS DMHS promotes resiliency, recovery, and independence in Tennesseans and families served through these key values:
- Encouraging co-occurring competent and co-occurring friendly programs
- Supporting culturally responsive and linguistically competent services
- Upholding System of Care core values and principles
- Preventing and mitigating the impact of adverse childhood experiences (ACEs)
- Promoting trauma informed approaches
- Prioritizing evidence-based and/or evidence-informed services
How you make a difference in this role:
The Administrative Services Assistant 3 serves as the DMHS office manager & clerical support for the Division of Mental Health Services supporting the DMHS team, particularly the Assistant Commissioner of Mental Health Services.
Key Responsibilities:
- Provides a full range of support and assistance to the Assistant Commissioner
- Works closely and effectively with the DMHS Deputy Assistant Commissioner & Directors to keep team well informed of upcoming commitments and responsibilities
- Manages correspondence, appointments, state-related reservations and travel arrangements of the Assistant Commissioner & DMHS team
- Drafts memos, e-mails, letters, reports, etc. as requested
- Arranges meetings with both internal and external individuals and, as needed, prepares for meetings by ordering lunch, booking conference rooms, setting up projector or video conferencing, etc.
- Attends meetings and keeps accurate minutes, as requested
- Assists with the preparation of presentations, including text, graphics, and making any copies, binders, etc. as needed
- Manages digital files
- Handles administrative tasks related to onboarding and offboarding of employees
- Orders supplies and equipment as needed by the office
- Handles tasks in Edison and Service Now as requested by the Assistant Commissioner
- Works as a member of the DMHS team, willingly providing support for co-workers when appropriate and actively supporting group goals
- Meets all deadlines
Minimum Qualifications:
- Bachelor’s degree
- Previous experience in a similar administrative position
- Strong MS Office (Word, Excel, Power Point, and MS Outlook) skills
- Extremely detail-oriented
- Proven ability to effectively prioritize workflow
- Excellent interpersonal, written, and oral communication skills
- Absolute integrity of any confidential information
- Strong situational analysis, decision-making abilities, and organizational skills
- Ability to think strategically, problem-solve, juggle multiple priorities, and remain attentive to details
- Ownership of results, with a standard for excellence
Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State’s policy to provide an environment free of discrimination and harassment of an individual because of that person’s race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran’s status or any other category protected by state and/or federal civil rights laws.
