The Division of Integrated Healthcare of the Department of Health and Human Services is hiring a Configuration Manager for the Office of Systems and Project Management (OSPM). The Configuration Manager oversees 4 Senior Business Analysts. The Configuration Manager is responsible to work hand in hand with business & the PRISM vendor who supported the design, development and implementation of the Provider Reimbursement Information System for Medicaid (PRISM) system and is now supporting the operational activities of PRISM.
Overseeing the Configuration teams includes being aware of all responsibilities and supporting system updates, projects, tasks and assignments. Responsibilities are many, a few examples include:
Monitoring timely responses of the SharePoint Operations Tracker (SPOT) tasks
Tracking PRISM enhancement requests from request to implementation
Coordinate & communicate with the vendor on system updates and proposals to ensure they are understood and next steps are outlined
Coordinate participation in several workgroups that support PRISM issue resolutions and ongoing operations
Assess the level of urgency on items and know when to escalate and when to apply additional pressure to our partners for resolution
Create and maintain standard operating procedures in all areas to maintain visibility, consistency, and quality
Compile and present information to leadership for their information, input and or approval
Mentor, monitor, and track job responsibilities and accuracy for all employees under the Configuration Team
Professionally represent DHHS & PRISM in meetings and other communication with the agency and with outside vendors and representatives
This position also involves setting goals for individual performance plans and deadlines in ways that comply with the division’s plans and vision, organizing workflow and ensuring that employees understand their duties or delegated tasks, and monitoring employee productivity and providing constructive feedback and coaching.
Defining requirements for system updates
Utah Medicaid
SharePoint
Meet regularly with direct reports to support their work, ensure they are on track with projects and assignments
Develop, monitor, and complete quarterly and yearly performance evaluations
Provide weekly status reports and ensure direct reports complete their weekly reports
Make decisions when items are escalated
Consult with management as needed in decision making and to collect input
Organize and manage tasks while assessing deadlines and needed resources
Regular follow up with staff on their deadlines and bandwidth
Utilize MS WORD, Excel and Visio in document and report creation
Use SharePoint for project information and processes
Plan for periods of needed overtime work
Assist the Functional Manager as needed for coverage and capturing decisions and reasons for decision when they are not present in the discussion
Monitor proper use of leave time
Assist in determining the impacts to the PRISM system for Policy & Operation changes, Issue Sheets, or SPOT requests
Proven ability to measure task performance using appropriate tools, systems, and techniques
Ability to lead and direct diverse teams of employees, leaders, and customers
Excellent leadership skills and the ability to manage and motivate others
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management
Ability to manage change
Ability to plan, organize and prioritize schedules and workload in order to accomplish tasks and meet deadlines
Facilitate meetings and discussions with a variety of stakeholders
Follow agency objectives, organization, structure and mission
Skill and ability to make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions
Skill and ability to use Google Docs, Gmail, Microsoft Word, Excel, Visio, and SharePoint
Problem solving skills
Diversity awareness
Being flexible
Maintaining a professional outlook
Ability to delegate
Salary.com Estimation for Configuration Manager in Salt Lake, UT
$123,347 - $158,912
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