Padilla Bay Administrative Assistant (Administrative Assistant 3)

Description

About the Department of Ecology

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Duties

• Provide high level and confidential administrative support to Padilla Bay Section Manager, Sector Leads, and Unit Supervisors.
• Assist professional level employees at Padilla Bay by performing higher-level administrative review and guidance for agency and Reserve paperwork and processes.
• Coordinate hiring and other personnel processes for the section
• Develop section trainings, visual aids, or other guidance materials for various administrative tasks.
• Serve as Section Purchasing Coordinator and TimeKeeper.
• Maintain Section Manager’s calendar and serve as a liaison between Section Manager and other staff members.
• Create and maintain hard copy and digital files and filing systems for purchasing, correspondence, personnel, and other issues.
• Schedule and coordinate the logistics of various meetings and conference calls.
• Compose and/or format and finalize correspondence.
• Provide administrative assistance to the Section Manager and staff in support of major projects.
• Provide routine professional level review and processing of printed and electronic documents.
• Provide administrative support to the Padilla Bay Reserve manager and staff.

Qualifications

• 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
• 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

• 
  Experience: in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Education: A High School Diploma or GED or college degree.

• Are service focused and have good communication skills
• Demonstrated ability to work both independently and as part of a team and achieve desired outcomes in a productive and efficient manner.
• Have knowledge of office procedures and practices, business management practices, and ability to understand and interpret policies and procedures – especially those relevant to Washington State agencies.
• Ability to communicate with co-workers and clients in a direct and honest manner, both in writing and verbally.
• Ability to anticipate organizational and personnel needs and challenges, and prepare for them in a timely and efficient manner.

Supplemental Information

• Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
• If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
• If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
• If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.

• A cover letter describing why you are interested in this position.
• A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
• A list of three professional references.

• Please be sure to remove private information such as your social security number, date of birth, etc.
• Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.

If you have specific questions about the position, please email Jude Apple at: Jude.Apple@ecy.wa.gov Please do not contact Jude to inquire about the status of your application.

To request the full position description: email careers@ecy.wa.gov

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.