Job Posting for Contracts Specialist 1-3 at State of Washington Dept. of Financial...

Description

Providing Regulatory Oversight for Our State's Financial Service Providers

About Our Agency:

The Washington State Department of Financial Institutions' (DFI) mission is to protect consumers and advance the financial health of Washington State by providing fair regulation of financial services and educating consumers to make informed financial decisions. Collectively and independently, the Department's over 200 employees within its 5 divisions - Administration, Banks, Consumer Services, Credit Unions, and Securities - work together to create a stronger economic future and secure financial environment for Washington's consumers and businesses alike. DFI is self-supporting, in that none of its operating revenues come from the state's general tax funds. Its operating revenues are paid by the organizations and individuals it regulates. To learn more about the Department of Financial Institutions, please visit our website at www.dfi.wa.gov.

We employ and serve diverse people of all backgrounds including people of color, women, LGBTQ , people with disabilities, and veterans. This culture of respect promotes a professional and inclusive environment where maximizing potential through opportunity is achievable by everyone.

Benefits of working for DFI include:

Medical, dental, retirement, and generous paid vacation, sick leave, and holidays.
Healthy work-life balance.
Commitment to diversity, equity, and inclusion where every person is recognized and valued.
Telecommuting up to two days per week and flexible work hours.
Professional development and continuing education opportunities, including DFI’s in-house CLE program and other training that ensures employees are successful.
You may be eligible for Public Service Loan Forgiveness.

Duties

About the Position:
Under the direction of the Director of Administration, this position serves as the Agency’s Assistant Contracts Administrator and has agency-wide responsibility for contracting and procurement. This position independently negotiates and prepares complex contracts. This position also makes independent decisions in carrying out activities related to the procurement of goods and services for the Agency.

Some of What You Will Do:

Develop and implement Agency contracting processes and resources. Make policy and procedural recommendations to ensure Agency contracting complies with applicable requirements. Ensure staff involved have proper delegated authority and have completed required training.
On behalf of the Agency: negotiate, draft, prepare, administer, and amend contracts for goods or services.
Work closely with Agency Contract Managers to ensure goods and services are delivered and in accordance with contract terms. Support Contract Manager in correcting any instances of non-compliance.
Create and maintain thorough Agency contract files which adequately document all required elements.
Track Agency contract inventory and spending, including subcontractor reporting. Maintain Agency contract records as required for annual external reporting and filing.
Develop and implement Agency competitive procurement processes. Make policy and procedural recommendations to ensure Agency procurement complies with applicable requirements.
Consult with business owners when the need for goods or services is identified. Assess potential enterprise needs, gather requirements, and determine appropriate course of action/procurement methodology.
Initiate competitive bid projects and develop specifications and terms. Provides direction to interested vendors. Direct the selection of interested and qualified vendors for bid distribution. Prepare and publish competitive solicitations documents to the appropriate locations.
Conduct required unbundling analyses, hold pre-bid conferences, and perform other required tasks in support of DFI’s supplier diversity objectives.
Perform any required market analysis and unbundling analysis, as well as other required procurement steps.
Provide for receipt of bids or proposals. Analyze returned bids or proposals to determine compliance with technical specifications, contract requirements, and compliance with applicable policies. Reject bids that do not meet bid requirements.

Qualifications

Desired Qualifications:

A Bachelor's degree involving major study in business administration, public administration, business law, commerce, mathematics, statistics, economics, or closely allied field

AND

One (1) to three (3) years of experience in drafting, negotiating, or administering Washington State government contracts, or contract compliance administration.

AND

One (1) to three (3) years of experience in Washington State governmental competitive procurement.

Additional qualifying experience may be substituted, year for year, for the education.

The best qualified candidates will possess:

Knowledge of State procurement statutes and administrative codes; regulations, policies, and requirements of government contracting and procurement; procurement, research and market analysis techniques; effective methods of oral and written communications; technical writing skills; and contract development and administration.

Ability to establish and maintain effective working relationships with vendors, business representatives, and fellow employees; negotiate contract terms and conditions, and assess compliance with those contract terms and conditions; adapt rapidly to changing market conditions, compliance requirements, and/or customer needs; develop and lead user committees that aid in development of contract specifications or contract dispute resolution; prepare and interpret complex specifications and award criteria; analyze bids or proposals submitted by suppliers and determine award; and prepare, maintain and interpret procurement and contract statistics and management reports.

Supplemental Information

Official Work Station:
The Division of Administration currently employs a hybrid work schedule (two to three days in office, remaining days telework). Your official work station will be defined as the Tumwater Headquarters Office.

Application Process:

Applications for this recruitment will be accepted electronically. Submitting your application materials electronically will act as confirmation that the information submitted is complete and accurate to the best of your knowledge. Failure to provide all required application materials may result in disqualification.

Interested applicants should select the "Apply" button and attach the following materials to their application:

Cover Letter
Resume
Three professional references* (provide contact name, phone number, email address, company name, and job title)

A professional reference is someone who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have sufficient professional references, please include non-professional references, such as educators or other professional associates.

Note: Application review may begin immediately. DFI reserves the right and may exercise the option to close this recruitment and make a hiring decision at any time. It may be to the applicant's advantage to submit application materials as soon as possible.

Background Investigation:
Prior to a new hire, a background check including credit history and criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Contact Information:
Tom Grant
360-725-7817
Recruiting@dfi.wa.gov

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Contracts Specialist 1-3

Job Posting for Contracts Specialist 1-3 at State of Washington Dept. of Financial...

Description

Duties

Qualifications

Supplemental Information

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