Accounts Receivable Lead Fiscal Analyst - Fiscal Analyst 4 - Permanent - *03717-24

Independently perform several complex, stand-alone, time sensitive financial duties that promote financial health, wellbeing, and have significant impact on WDFW Budgets. 

Assist in the oversight of the Accounts Receivable unit to assure the timely and accurate reconciliation and invoicing of assigned receivable contracts are in compliance.  

Come join the team of close-knit talented professionals within the Washington State Department of Fish and Wildlife's Fiscal Office! 

Nile Sunrise – Photo Credit: Bruce Spalding

With that in mind,

In this lead position, you will serve as the primary assistant to the Accounts Receivable Manager. 

This is an opportunity to become our subject matter expert on grants as they relate to Accounts Receivable.

You thrive on building collaboration and teamwork, train and develop staff to use proper procedures and accounting methods to complete their tasks.

We are seeking a candidate with demonstrated values matching those of WDFW: Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

Here is what our Accounts Receivable Lead Fiscal Analyst will be doing, 

Serve as the Principal Assistant to Accounts Receivable Manager (Lead Fiscal Analyst):

• Responsible for overseeing the preparation of monthly status reports and performance measures.
• Aiding in overseeing and performing a variety of complex manual and automated fiscal tasks including reconciliations of agency subsidiary accounts that maintain the financial integrity of agency-wide core.
• Tracks and monitors the preparation and submission of financial reports required by state and federal government agencies. 
• Acts as financial system liaison between agency-wide users, and Office of Financial Management (OFM) for the financial integrity of accounts receivable processes and performance.
• Establishes, integrates, and maintains accounting methods as new technology is implemented; review internal policy for compliance with OFM standards and procedures.  

Lead Fiscal Analyst Duties:

• Monthly Reconcile Project Revenue & Expenditures and Reporting:
  1. Post accounting activity (invoice amounts, pending adjustments and corrections to general ledger).
  2. Revenue and expenditures must match, research discrepancies between reconciliation and contract ledgers.  (Federal Reconciliation & Aging Report).

Collaborate Agency Wide with Contractors, Agency Program Managers, Budget, and Contract Staff: 

• Provide training and technical support for fiscal related activity and financial systems - resolving contract/grant discrepancies and/or errors.
• Identify, communicate, and collaborate to gain resolution on contract issues such as overspent contracts, unallowable charges, and points of clarification needed.   

Contract Management:

• Timely and accurate analytic review and reconciliation of expenditures against contract to ensure compliance.
• Prepare accounting entries using journal voucher process which include accruals, error corrections, overspent contracts, and adjustments to balance out contracts. 

WORKING CONDITIONS:

• Work Setting, including hazards: 
  1. Office setting, working on a computer at a desk - typical office hazards. 
  2. Position has a requirement of 60% in-person with a possibility of an allowance of 40% telework as determined after the initial trail service period is passed and training is complete. 
• Schedule:   
  1. Typically, 8:00 a.m. – 5:00 p.m., Monday – Friday. 
  2. Scheduled work hours may be flexible. 
  3. May occasionally be required to work more than 40 hours per week or on weekends to meet deadlines.
• Travel Requirements:   
  1. Limited travel – training purposes and meetings.
• Tools and Equipment:   
  1. Standard office furniture and equipment.
• Customer Interactions:          
  1. Interacts with Project Managers, Budget and Contract staff and outside contractors.

REQUIRED QUALIFICATIONS:

     AND

OR

OR 

Please Note: Closely related qualifying professional experience may be substituted for the required education on a year-by-year basis.

Certifications/Licenses: 

PREFERRED QUALIFICATIONS:

In addition to those required qualifications, our ideal applicant will also have some or all of the following: 

Experience: 

• Three (3) years of relevant experience working with state government accounting.
• Professional experience analyzing, implementing, and interpreting fiscal information, Office of Financial Management regulations, Federal and State regulations.  

Knowledge of: 

• Principles and practices of financial record keeping conducting audits and perform accounting functions.
• Computer software programs (e.g., Outlook, Excel, Power Point, Word) to facilitate accounting operations.
• State and Agency accounting policies and procedures; basic principles of governmental accounting. Demonstrates proficiency in using and understanding Agency Financial Reporting System (AFRS) (transaction codes, general ledgers, funds, etc.).
• Internal control procedures to protect and safeguard organizational assets and resources.
• Debits and credits of accounts to ensure correct payments and receipts are recorded.
• Principles and processes for providing customer services (e.g., evaluation of customer needs and satisfaction, service assessment, meeting quality standards for services).
• Researching, interpreting, and applying information in the State Administrative & Accounting Manual (SAAM) or Generally Accepted Accounting Principles (GAAP), Revised Code of Washington (RCW's), Washington Administrative Code (WACs), and Internal Revenue Service (IRS) regulations.

Please note: Failure to follow the instructions below may lead to disqualification.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume. 
• Three professional references. 

IMPORTANT NOTE: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION - WFSE: 

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).  This recruitment may be used to fill positions in addition to those listed.  

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to kaila.daudt@dfw.wa.gov.
• Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE: 

To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at kaila.daudt@dfw.wa.gov.  
• Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
• Include your name as it appears on your application in careers.wa.gov.

Note: Please blackout any PII (personally identifiable information) data such as social security numbers. 

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.   Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.   Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

Follow us on social media: 
 LinkedIn | Facebook | Instagram

kd