What are the responsibilities and job description for the Administrative Assistant 4 - Human Resources (non-perm) position at State of Washington?
ABOUT THE WSIB:
The Washington State Investment Board (WSIB) is a dedicated global investment management organization with over $193 billion in assets under management. The WSIB's globally diversified portfolios are comprised of more than 17,000 holdings across 90 countries on 6 continents and in 51 currencies. The WSIB's central mandate is to maximize return at a prudent level of risk.
The WSIB manages investments for 17 retirement plans for public employees, teachers, school employees, law enforcement officers, firefighters, and judges. We also manage investments for several other important public funds that benefit Washington’s industrial insurance program, colleges and universities, and developmental disability programs. The WSIB’s excellent investment performance dramatically contributes to the state’s bottom line by earning the lion’s share of money needed to cover state pension benefits.
To learn more about the WSIB, please visit our website at sib.wa.gov and follow us on LinkedIn. An overview of benefits of state employment and WSIB specifically can also be found on our website.
The WSIB operates in a hybrid work environment and this position should anticipate 60% of their time would be in the office.
The WSIB is seeking a qualified candidate to join our team as a non-permanent Administrative Assistant 4 (AA4), serving as the assistant to the Human Resources Director and supporting daily unit operations. This position supports the human resources unit in carrying out its mission of providing high quality human resources (HR) products, services, and support in service to the WSIB’s mission to invest with integrity, prudence, and skill to meet or exceed financial objectives.
This is your opportunity to align your unique skills, interests and talents with a forward-thinking HR unit focused on providing value and support to every WSIB staff member. You will bring your creativity and energy to the many internal initiatives underway to modernize the HR function and expand the quality and outcomes of HR service delivery, both technically and culturally. You will assist the overall office, other division leaders, supervisors and staff members with administrative support, scheduling meetings, arranging travel and providing high quality clerical support. In this role you will review, screen, prioritize and distribute the HR unit's incoming mail. Review and identify critical correspondence for action, approval, and signature. When needed, you will remind assigned staff to respond. Track and follow up on special projects. Keep the HR director informed of significant and important items requiring review or action. You'll be responsible for drafting, editing, formatting and proofreading correspondence, documents, agendas, evaluations and reports.
More of what you'll do in this role:
- Provide administrative support to the director of HR.
- Serve as the purchasing coordinator the HR unit.
- Serve as system administrator for the agency’s learning management system and Commute Trip Reduction (CTR) program.
- Serve as the designated records coordinator for the unit.
- Support HR project management by coordinating meetings, creating agendas, taking notes, and other duties associated with the success of HR agency-wide projects.
- Proofread, edit, and coordinate internal and external HR communications.
- Collaborate other units to support employee onboarding, orientation, and offboarding.
We're looking for a skilled administrative professional with a process improvement mindset, the ability to receive and provide feedback, project coordination experience and an excitement for customer service and employee engagement. Keen attention to detail and the ability to effectively work independently when necessary. An eager learner who is an adaptable professional and effective communicator who thrives in a team environment. A self-starter motivated by accomplishment and achievement and enjoys research, testing, and learning. A curiosity for the work of human resources and the consultative approach this team brings to our daily operations and long-term strategy. Consistency, dependability, and an overall sense of pride in one’s work and contributions to the whole.
MINIMUM QUALIFICATIONS:
High school diploma or equivalent and 4 years of progressively responsible experience in office/clerical or general administrative work.
DESIRED QUALIFICATIONS:
Experience composing business communications, coordinating operations, establishing procedures, and data entry.
Knowledge of Civil Service Rules and State and federal employment laws.
Working knowledge of HR-related systems including HRMS, NEOGov, and TLC.
Per Governor Inslee’s Proclamation 21-14(Download PDF reader), state employees must be fully vaccinated. Your vaccine status will be verified after an employment offer has been accepted. Please reach out to the HR@sib.wa.gov if you need information on medical or religious accommodation.
AT THE WSIB...
You’ll experience true work-life balance and talented, passionate co-workers focused on maximizing the investment returns for the exclusive benefit of the beneficiaries. The WSIB is a respected institutional investor and thought leader in its industry and we value diverse perspectives and life experiences. The WSIB is supportive of an H1B Sponsorship.
The WSIB is an equal opportunity employer. Women, people of color and those representing diverse ethnicities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
The WSIB is committed to the full inclusion of all qualified individuals. As part of this commitment, the WSIB will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@sib.wa.gov.
Salary : $44,808 - $60,156
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