What are the responsibilities and job description for the DSHS WSH Secretary Senior position at State of Washington?
Are you a detail-oriented, highly organized multi-tasker with excellent communication skills? Ready to start a rewarding career?
The Behavioral Health Administration (BHA) is seeking a Secretary Senior to join their team in the Health Information Management Services located at the Western State Hospital (WSH) in Lakewood, WA. In this role, you will provide clerical and management support. Come join us today on our mission to Transform Lives!
Pierce County employees are eligible to receive an Orca Card for transportation needs. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
Some of what you'll do:
- Create and revise record-keeping systems and database files
- Prepare and process medical documents
- Draft correspondence, reports, and schedules
- Compile agendas for meetings and transcribe minutes
- Work with multiple disciplines to research various requests and concerns
- Provide customer service to hospital staff
- Answering phone calls and directing calls to appropriate staff member
- Responding to emails and requests from department staff
- Provide administrative support to department leadership
- Check incoming mail and forward to appropriate staff
- Professional experience with Microsoft Office programs for word processing, spreadsheets, and e-mail
- Ability to use multiple resources to resolve problems and respond to inquiries
- Excellent written and verbal communication skills
- Experience with copying, faxing, operation of multi-line telephones and other common office equipment
- Maintaining professionalism while handling a wide variety of changing tasks throughout the workday
- Ability to compose, draft, and proofread documents and correspondence
- Willingness to learn new things and to be flexible
- Ability to maintain and coordinate scheduling for calendars and appointments for department leadership.
- Experience with hiring processes, including conducting reference checks, background checks, and setting up interviews.
- Monitor equipment and supply purchases.
- Excellent time management skills and the ability to work independently in a fast-paced environment.
- Use independent, professional judgement regarding sensitive and confidential matters and records.
Professionals with a High School diploma or equivalent and two years of increasingly responsible office/clerical experience which included keyboarding or typing.
Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Questions about this opportunity? Please email Leah.Brandenburg@dshs.wa.gov and reference job number 11333.
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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Salary : $3,006 - $3,974
