Junior Project Manager

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES. About the Opportunity
Located in the Planning and Project Delivery Program of the Facility Professional Services (FPS) division, the Junior Project Manager will provide general construction oversight and field representation for a wide-variety of planning, design and construction projects on the state capitol campus and other DES-managed facilities. In this role, you will coordinate, direct, and review architectural and engineering design plans and specifications prepared by private firms, and will be responsible for coordinating and directing the planning and scheduling for all phases of planned work.Some of what you will enjoy doing: 
Construction Project Support:

• Perform routine and periodic site visits and perform inspection of existing buildings and other state-owned or managed facilities for all active projects and any assigned projects.
• Review and comment on plans, construction schedules, estimates, and technical specifications during various stages of project development to ensure compliance with applicable federal, state and local construction regulations and campus standards. 
• Attend and participate in construction kick-off and progress meetings. 
• Provide general oversight and monitor progress of construction projects.
• Ensure compliance with contract plans, schedules, and technical specifications during construction. Evaluate contractor submittals and respond to requests for information from contractors to clarify design intent.
• Assist individual project managers with preparing project-related punch lists, identifying construction or warranty claims, and resolve any issues related to substantial completion, final completion and final acceptance for the proper and timely closeout of capital projects, tenant improvements and other contracted activities.
• Assist PPD Project Managers, PPD Program Managers, FPS Assistant Director and DES’ Claims and Disputes Manager in evaluation of costs and damages related to construction claims and contract disputes.

Project Management and Contract Administration:

• Develop, review, and monitor project-specific scopes of work, work schedules, and engineering cost estimates for assigned projects, and technical assignments.
• Lead and participate in scoping, coordination, design, permitting, and construction meetings.
• Oversee and manage all phases of project delivery and the successful completion of assigned projects and technical assignments, including planning, budget development, design, permitting/approval, bidding/procurement, construction, and close-out.
• Review, evaluate, correct and approve project invoices, contract amendments or change order proposals within seven days following receipt, and field authorizations for all assigned projects, and other contracted activities. 
• Approve invoices and payment requests (or provide notification of corrections needed for full payment) within seven days following receipt and works quickly to resolve any concerns or issues related to accuracy and timely payment of invoices or payment requests.
• Prepare related punch lists, identify warranty claims, and resolve any issues related to substantial completion, final completion and final acceptance necessary for the proper and timely closeout of assigned projects, and other contracted activities.

Records Management:

• Maintain project files containing reports and photos on program’s shared drive and works closely with other divisional staff to ensure proper documentation according to established agency standards and protocols.
  

Required Qualifications: 

• A Bachelor’s degree with major study in architecture, engineering, or construction management from an accredited institution; AND
• A minimum of one (1) year of professional experience in architecture, engineering design or facility construction.

OR

• Equivalent education/experience may be substituted, year-for-year, to meet the above education and professional experience at the agency’s discretion.

Additional Requirements:
Working knowledge of the following:

• Theories, principals, and practices of architectural or engineering design, with emphasis on planning and design of public buildings and facilities.
• Program and project management principles and practices for managing multiple public works projects concurrently.
• Methods and means of construction and construction contract administration, including alternate procurement and delivery methods.  
• Total project and construction cost estimating, and must be able to prepare cost estimates. 
• Government organization and administrative structures at the federal, state and local levels.
• State Public Works Laws and other regulations concerning building construction and use of facilities. 
• State and local building and energy codes, land use and environmental regulations, and related standards of practice.
• Customer relations and stakeholder engagement. 
• Proficient and efficient use of spreadsheets, scheduling, e-mail, and word processing software.

The ability to:

• Adapt easily to changing business environments, needs, conditions, and work conditions.
• Develop, maintain, and improve working relationships within DES and its various divisions. 
• Develop and maintain positive working relationships with tribal, federal, state, regional and local elected officials and staff representatives, stakeholder groups, special interest groups, and members of the public.
• Accept responsibility for programmatic and project-related activities and related consequences.
• Interpret and apply DES policies and practices.
• Develop short and long-range work plans, and project management processes and tools.
• Think strategically and tactically and draw logical conclusions.
• Address large groups and write effectively.
• Effectively manage multi-disciplinary professional internal and external work groups and teams.
• Develop and possess a strong work ethic, professional skills, flexibility, creativity, honesty, initiative, and take ownership of responsibilities.

Diversity Equity and Inclusion (DEI) Competencies:
Incumbents to this position must possess and demonstrate the following competencies: 

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Preferred Qualifications:

• Comprehensive and master planning, capital improvement planning, operational and maintenance planning, and financial management strategies.
• Capital budget development and implementation experience and knowledge of the OFM’s budget instructions and related process.
• Management of project documentation, including project management, design and construction records and other supporting materials.
• General requirements for working with and preserving public and historic state-owned lands, buildings and other resources.
• Federal building and energy codes, land use and environmental regulations, and public agency and private industry construction-industry related laws, policies, standards, and practices. 
• Statewide Environmental Policy Act (SEPA) and related review and approval process.
• LEED Silver (or above) objectives and practices, and Zero-Energy Building (or Net-Zero) principles and practices.
• Competency in performing Quality Assurance and Quality Control (QA/QC) reviews for architectural, engineering, and landscaping maps, plans, drawings and details, and performing constructability checks and lifecycle cost analyses.
• Geographic Information System (GIS), computer-aided-design (AutoCAD), and facility management (CMMS) technology and related software, and database development and management.
• Construction claim and dispute resolution strategies and techniques.
• Procurement of government goods and services, including direct experience with applicable state rules and regulations.
• Ability to research, interpret and enforce code compliance (as needed), including but not limited to, NFPA, ASME, ANSI, building codes, etc. Responsible for ensuring that contractors and DES are adhering to testing schedules and the compliance requirements (such as, elevator maintenance control plan logbook).

How to apply: 
Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.
 
Please provide the following documents to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting; 
• A current resume, detailing experience, and education; and 
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview).

Do not attach any documents that include photos or private information (social security number, year of birth, etc.).

 Conditions of Employment: 

• Background Check Notice:  Prior to any new appointment into DES, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

 
Opportunity for All: 
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
 
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
 
Contact Information:
For questions about this recruitment, to receive a position description for this position, or to request a reasonable accommodation in the application process, contact Rachel Vaughan by emailing rachel.vaughan@des.wa.gov OR jobs@des.wa.gov.
 
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
 
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