What are the responsibilities and job description for the Project Accountant position at Stiles?
This position reports to lead project manager and assists in the preparation and execution of financial management of project budgets, costs, and billings. This positions also ensures contracts and change orders are processed efficiently. This position also is responsible for collecting and organizing documentation related to contractual and financial management of the project.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
EDUCATION and EXPERIENCE:
COMPUTER SKILLS:
Excellent Excel skills are a must including the ability to create and maintain multiple spreadsheets and create formulas. Microsoft Outlook and Word efficiency is a must. Familiarity with project management and financial management software such as Procore, Textura, Timberscan, and MyCOI. Familiarity with PDF editing tools and PowerPoint are a plus.
- Completing project set-up and setting up project budget and schedule of values.
- Reviewing job cost audit and variance reports to ensure the job is staying within budget. Helping the project manager prepare for internal monthly financial reviews.
- Receiving, reviewing, coding and routing vendor invoices to project manager via Accounting.
- Opening, organizing, maintaining, reconciling, and closing all utilities and all other miscellaneous invoicing.
- Tracking all utilities by unit for opening, payment, and turnover of units.
- Assisting the project manager in the preparation and submission of the monthly draw request package including gathering and preparation of supporting documentation, tying line items, and balancing Billings and Budgets.
- Maintaining the deadlines for the project team and subcontractors for owner draw cycle including sub change order entry and owner change order entry.
- Tracking submission and payment dates and status of all Owner draws.
- Preparing sub draws for project team review and approval.
- Assembling back-up for billing including all GC invoicing packages and other miscellaneous invoicing, and subcontractor billings.
- Preparing information for Project Manager to complete the Owner G702 and G703 and as may be required by Owner/Lender.
- Ensuring timely assembly and submission of Owner draw for Project Manager approval and routes through DocuSign for execution.
- Ensuring Notice of Commencement is in place and tracking expiration date.
- Maintaining Notice to Owner log of subs and sub-subs.
- Collecting and screening insurance certificates and tracking expirations, coordinating with Risk Manager for exceptions and processing.
- Ensuring subcontractor bonding is in place per company limits and tracking documentation of the same.
- Collecting and submitting lien releases and satisfaction of liens.
- Tracking OCIP/CCIP enrollments and credits and coordinate with OCIP/CCIP administrator for the same.
- Assemble and route for execution subcontract agreements.
- Review, prepare and route for execution subcontractor change orders and ensure change orders are organized in the sub back-up in Textura.
- Assisting project team and subcontractor with compliance with Owner Direct Purchase programs.
- Follow up and tracking owner change orders and sub-contract change orders to ensure they are processed timely.
- Participating in project staff meetings.
- Actively managing subcontractor payment holds in Textura and coordinating with project staff for releases of the same.
- Acting as the project job-site office manager.
- Additional duties may be assigned as needed.
EDUCATION and EXPERIENCE:
- Applicant must have a strong working knowledge of general contractor processes and procedures including familiarity with AIA documents, change orders, sub-contractor applications, retention calculation and must possess strong analytical skills and be capable of presenting accounting financial reporting in a manner easily comprehended.
- Candidate must be well organized and be capable of working within stringent time constraints.
- Excellent oral and written skills are a must. Candidate must have the ability to form strong working relationships with owners, owner's reps, project managers, superintendents, sub-contractors, vendors, and internal associates.
COMPUTER SKILLS:
Excellent Excel skills are a must including the ability to create and maintain multiple spreadsheets and create formulas. Microsoft Outlook and Word efficiency is a must. Familiarity with project management and financial management software such as Procore, Textura, Timberscan, and MyCOI. Familiarity with PDF editing tools and PowerPoint are a plus.
- Type: Full-time
- Education: Associate's Degree
- Minimum Experience: 3-5 years
- Reference ID: Project Accountant
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