Job Posting for Project Accountant at Stokes Creative Group, Inc.
Essential Duties and Responsibilities:
The essential functions include, but are not limited to the following:
Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders, and other contract modifications, approvals, and any additional services related to billing.
Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backups
Send final invoices file consultant and client invoice copies in the billing folder.
Assess and pursue opportunities for maximization of client billing;
Research any unbilled issues to optimize the billing possibilities for the billing period.
Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, by standard procedures.
Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that Biller maintains a continuous line of communication to clear any open issues.
Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in the company system.
Review weekly timesheets and process weekly payroll
Recommend and implement agreed process improvements to the billing cycle.
Prepare special project analyses for the PICs, PMs, and others as needed.
Provide year-end support of auditor requirements, which may include research and reconciliation.
Perform additional assignments, as directed by the Chief Financial Officer.
Communicate and coordinate with all satellite offices.
SKILL, KNOWLEDGE, EDUCATION, AND EXPERIENCE::
Bachelor’s Degree or some college courses in accounting or business are preferred.
Intermediate to advanced computer literacy, including advanced experience in Microsoft Word, Excel, and QuickBooks accounting software.
More than 5 years of billing and receivables, with at least 2-3 years in the A/E environment.
Thorough knowledge of standard contract terms, including hourly, lump sum, not-to-exceed, cost plus, and how they are applied in the billing process.
Ability to work well with others under deadline situations and respond to changes in priorities.
Good written and verbal communication skills and strong organizational skills.
Ability to work independently, take initiative, set priorities, and see projects through to completion.
Employ problem-solving skills and analysis, and report problems to the Accounting Services Manager, as necessary.
Strong service orientation.
Knowledge of the project structure in a client/consultant business environment.
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