DOB Expeditor

Responsibilities:

Reporting directly to the Facility Director of Administrative Services, the duties include but are not limited to the following:

• Building Code Compliance/Violations
• Using online software to track violations issued to our properties by government agencies such as ECB Violations; DSNY (Department of Transportation) , HPD (Housing Preservation & Development), HUD (Housing and Urban Development), DOB (Department of Buildings) FDNY (Fire Department of New York) and manage issues in accordance with compliance timeframes
• Prepare work orders, send to appropriate managers and then verify work completion, prepare necessary paperwork to cure issues; contact/work with consultants, subcontractor and vendors, as needed, to obtain compliance paperwork.
• Visit Environmental Control Board Hearings to aid in dismissing any city enforced agencies; partner with Property Managers and Program Managers to facilitate violation rectification in a timely manner and resolved before cure date.
• Manage and track hearing outcomes and violation payments; compile periodic inspection logs of building systems verifying that we are in compliance. Verifying all certificates are in our critical files.
• Visit NYC government agencies for the submission of required compliance paperwork; prepare weekly report for senior management for violation updates; make sure building and apartment work orders, violations, court orders are timely completed and signed off. Collaborate with Maintenance Coordinator as needed
• Respond to tenant complaints; assist conducting building and apartment inspections; prepare for various inspections including Owner, Tax Credit Investor, OMH, DOHMH, HPD, Lender and REAC; assist in legal procedures if needed by Property Managers.
• Maintain and oversee the fleet of the organization.
• Keep track of maintenance services
• Renew registrations
• Renew Annual Parking Permit
• Keep log of staff parking violations
• Work with insurance broker to verify staff license and approval to drive.
• Once staff is approved provide gas pin and key fob.

Requirements:

• Must have a high school diploma but Bachelors Degree preferred.
• Must be proficient in Microsoft Word, Excel and Outlook
• Strong organization, communication and analytical skills required
• Ability to thrive in a fast-paced, constantly changing environment
• Knowledge of RealPage a plus, knowledge of SiteCompli a plus, Excel, Word, excellent interpersonal, written and communication skills,

Preferred Skills:

Mandatory: Class 1 Filing Representative

Preferably Class 2 Filing Representative

Pay & Hours:

• 9-5
• Office closes early on Friday, but employees are paid for the full day.

Job Type: Full-time

Pay: $13.00 - $21.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Education:

• Associate (Preferred)

Experience:

• Expediting: 1 year (Preferred)

Work Location: One location